Executive Assistant to Director | Part-Time (30h) Brisbane

Catholic Archdiocese of Brisbane; Brisbane; On-site; AUD 39,000 - 50,000; Part time

Job summary

The Catholic Archdiocese of Brisbane is seeking an Executive Assistant to provide high-level administrative support to the Executive Director of Archdiocesan Ministries. The role involves managing schedules, correspondence, meetings, travel and event coordination, and collaborating with internal and external stakeholders.

You will support confidential processes, contribute to broader administrative needs, and supervise a reception function.

Qualifications

• Two+ years of experience in administration or executive support.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office and document management systems.
• Experience with website updates and social media.
• Ability to handle confidential information professionally and discreetly.
• Initiative, flexibility and collaborative approach to work.
• Understanding of Aboriginal and Torres Strait Islander peoples, histories and cultures, and commitment to respectful engagement.
• Understanding of and commitment to the mission and values of the Catholic Church.
• Current Paid Blue Card and National Criminal History Check (or ability to obtain both).
• A relevant undergraduate qualification will be highly regarded but not essential.

Responsibilities

• Manage the Executive Director's diary, appointments, correspondence and priorities.
• Prepare reports, briefing notes, meeting papers and executive documentation.
• Coordinate meetings, agendas, minutes and follow-up actions.
• Arrange travel, accommodation and other executive requirements.
• Liaise with parish representatives, Archdiocesan teams and external stakeholders.
• Maintain confidential records with discretion.
• Provide administrative support for projects, parish activities and initiatives.
• Assist with planning and delivery of Archdiocesan events and functions, including logistics and administration.
• Assist with budget monitoring and operational administration.
• Coordinate and support the Receptionist and wider administration functions.

Skills

Organisational skills

Time management

Written and verbal communication

Discretion with confidential info

Initiative

Interpersonal collaboration

Cultural awareness - Aboriginal &托

Mission alignment with Catholic Church

Ability to obtain Blue Card

Education

Undergraduate qualification (desirable)

Tools

Microsoft Office

Document management systems

Job description

The Catholic Archdiocese of Brisbane is seeking an Executive Assistant to provide high-level administrative support to the Executive Director of Archdiocesan Ministries. The role involves managing schedules, correspondence, meetings, travel and event coordination, and collaborating with internal and external stakeholders.

You will support confidential processes, contribute to broader administrative needs, and supervise a reception function.