Executive Assistant to Director — Hybrid Work + Benefits

University of Queensland; Long Pocket; Hybrid; AUD 85,000 - 95,000; Full time

Benefits offered by this job

26 weeks parental leave

17% super

17.5% leave loading

Flexible and hybrid working options

Health and wellbeing programs

Study for Staff program

Free parking at Long Pocket

Salary packaging

Job summary

University of Queensland Press (UQP) is seeking an Executive Assistant to provide high-level support to the Director and team, manage secretarial duties for the Acquisitions Committee, and coordinate busy schedules and essential administrative tasks.

Based at Long Pocket, you will build relationships across UQ, government, and the community, ensure processes run smoothly, and help deliver strategic initiatives with strong organisation and proactive communication.

Qualifications

• Bachelor’s degree or completion of Advanced Diploma qualification and at least two years relevant work experience, or completion of a Certificate IV and extensive relevant work experience.
• Previous administrative, executive support or secretarial experience.
• Excellent interpersonal and written communication skills.
• Excellent organisational and time management skills, with a strong customer service orientation.

Responsibilities

• Support the Director in delivering strategic initiatives, projects and programmes, ensuring alignment with University policies and objectives.
• Provide high-level administrative and committee support, including secretarial services for the UQP Acquisitions Committee, meeting coordination, minute-taking and document management.
• Build and maintain relationships with internal and external stakeholders to facilitate communication and coordinate strategic activities.
• Coordinate UQP programs and administrative processes, including government operating grants, reporting and administration of the UQP awards program.
• Oversee business and office operations, including financial administration, accounts payable/receivable, procurement, supplier onboarding, events and office systems.

Skills

Interpersonal skills

Written communication

Organisational skills

Time management

Stakeholder management

Customer service

Education

Bachelor’s degree

Advanced Diploma

Certificate IV

Job description

University of Queensland Press (UQP) is seeking an Executive Assistant to provide high-level support to the Director and team, manage secretarial duties for the Acquisitions Committee, and coordinate busy schedules and essential administrative tasks.

Based at Long Pocket, you will build relationships across UQ, government, and the community, ensure processes run smoothly, and help deliver strategic initiatives with strong organisation and proactive communication.