Strategic Exec Assistant to Director — Part-Time

Brisbane Catholic Education; Brisbane; On-site; AUD 82,000 - 92,000; Part time

Benefits offered by this job

Learning and development

Salary packaging options

Corporate health discounts

Generous leave entitlements

Job summary

Griffith University in Brisbane is seeking an Executive Assistant to the Leadership Team. You will provide high-level support to the Director and assist with governance, communications, and stakeholder engagement across a multi-site, research-focused centre.

The role requires a minimum associate diploma and proven experience in executive support or advanced administration, with strong MS 365 skills and a keen eye for detail.

Qualifications

• Minimum of an associate diploma qualification plus demonstrated experience in an executive support or advanced administrative role, or an equivalent combination of relevant skills, knowledge and experience.
• Experience providing high-level executive support in a complex organisation, including diary management and travel coordination, with confidentiality.
• Strong written and verbal communication, ability to prepare professional documentation and liaise with diverse stakeholders.

Responsibilities

• Provide high-level executive support to the Director, including diary management, domestic and international travel coordination, accommodation arrangements and financial administration.
• Manage day-to-day administrative operations, including information flow, correspondence, financial and HR processes, and the timely coordination of enquiries and actions.
• Build and maintain effective relationships with internal and external stakeholders, ensuring clear communication and supporting Centre objectives.
• Deliver secretariat support to committees and working groups, including coordinating agendas, preparing documentation, recording minutes and tracking actions.
• Coordinate Centre events, workshops, conferences and visitor programs, ensuring professional delivery and a positive stakeholder experience.

Skills

Diary management

Travel coordination

Executive support

Governance knowledge

Minutes taking

Stakeholder engagement

MS 365

Communication skills

Education

Associate diploma

Tools

Microsoft 365

Job description

Griffith University in Brisbane is seeking an Executive Assistant to the Leadership Team. You will provide high-level support to the Director and assist with governance, communications, and stakeholder engagement across a multi-site, research-focused centre.

The role requires a minimum associate diploma and proven experience in executive support or advanced administration, with strong MS 365 skills and a keen eye for detail.