Executive Assistant

The Queensland Institute Pty Ltd; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Benefits offered by this job

Remote work

Part-time (≤15h/w)

Potential extension

Brisbane/SE Queensland eligible

Job summary

The Queensland Institute Pty Ltd is a Brisbane-based education consultancy offering flexible, remote work for an Executive Assistant who will support the Director and business operations. This role focuses on administration, client coordination, contracts, invoicing and CRM improvements across Australia and internationally.

You will manage meetings, proposals, contracts and invoices, while enhancing processes and data workflows.

Qualifications

• Experience providing high-level administrative or executive support to a senior leader.
• Strong business administration skills including proposals, contracts, quotes, invoicing or reporting.
• Excellent written communication and attention to detail.

Responsibilities

• Coordinate the Director’s meetings, priorities and follow-up actions.
• Prepare proposals, quotes, reports and client communications (including presentations).
• Coordinate consultant contracts, supplier documentation, registrations and business records.
• Prepare invoices and support basic finance, reporting and evaluation activities.
• Maintain CRM information and support timely client follow-up.
• Improve administrative systems, workflows and process documentation.

Skills

Executive support

CRM experience

Proposals & contracts

Invoicing

Written communication

Process improvement

Education

Business administration qualification

Management qualification

Tools

CRM software

Invoicing software

Microsoft Office

Job description

The Queensland Institute Pty Ltd – Brisbane QLD

Help shape and improve the systems of a growing international small business

Work with an experienced and internationally connected network of educators and consultants

Join a business that values quality, collaboration, creativity and responsive service

Join a values-driven and internationally connected education consultancy in a trusted role supporting the Director and broader business. This is a flexible, varied opportunity for an experienced Executive Assistant who enjoys building relationships, improving systems, and turning good ideas into action.

About the role

Working closely with the Director, you will provide high-level administrative, operational and business support across our client programs and day-to-day operations. You will play a trusted role in keeping work organised, maintaining momentum, and strengthening the systems that support our client work and growth.

Coordinating the Director’s meetings, priorities and follow-up actions

Preparing and formatting proposals, quotes, reports and client communications (including presentations)

Coordinating consultant contracts, supplier documentation, registrations and business records

Preparing invoices and supporting basic finance, reporting and evaluation activities

Maintaining CRM information and supporting timely client follow-up

Communicating with clients, consultants and suppliers from diverse cultural backgrounds

Improving administrative systems, workflows and process documentation

Supporting data migration, workflow automation and the appropriate use of AI-enabled tools

About you

You are organised, thoughtful and proactive, with the confidence to work independently and the judgement to know when to ask questions or raise an issue.

You will bring:

Demonstrated experience providing high-level administrative or executive support to a senior leader

Strong business administration skills, including experience with proposals, contracts, quotes, invoicing, registrations or reporting

Excellent written communication skills and strong attention to detail

The ability to manage competing priorities and follow tasks through to completion

High digital confidence and an interest in using technology to improve the way work is done

Experience using or improving CRM and administrative processes

Discretion and professionalism when handling confidential information

A collaborative, adaptable and solutions-focused approach

Experience in the education sector and a relevant qualification in business administration, management, communications or a related field will be highly regarded.

What we offer:

Enjoy the flexibility of a remote, part-time position offering up to 15 hours per week

Contribute to meaningful education work across Australia and internationally

Work in a trusted role where your contribution will be visible and valued

This is a six-month fixed-term remote role, with potential for extension, open to applicants based in Brisbane or Southeast Queensland.

The Queensland Institute is an equal opportunity employer and encourages applications from individuals of all backgrounds, identities and experiences.

About The Queensland Institute

The Queensland Institute is a Brisbane-based international education consultancy specialising in professional learning and development for educators. We work with government, universities, schools and education organisations in Australia and internationally to design and deliver high-quality teacher development programs and consultancy services.

Since 2020, we have worked with more than 3,500 educators across 16 countries.

Our work is highly relational. We care about quality, communicate thoughtfully, and build long-term partnerships with the people and organisations we support. As a small business, we value trust, initiative, flexibility and practical solutions.

To find out more visit our website at https://thequeenslandinstitute.com/