Remote Part-Time Executive Assistant to CEO/COO

Darwin Community Legal Service; Townsville City; Remote; AUD 39,000 - 58,000; Part time

Job summary

Darwin Community Legal Service is seeking an Executive Assistant to support the CEO and COO. The role focuses on managing schedules, drafting communications, and coordinating travel to ensure efficient attainment of organisational goals.

The ideal candidate will have strong communication, exceptional attention to detail, and the ability to handle confidential information with discretion. Remote work is available, with part-time hours and potential for full-time based on performance.

Qualifications

• 2+ years of experience reporting directly to senior management.
• Excellent written and verbal communication skills.
• Strong time-management and organisational skills.
• Ability to maintain strict confidentiality and exercise professionalism.

Responsibilities

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages to executives.
• Maintain records and documents for the executives.
• Support the CEO primarily, and assist the executive team as needed to ensure smooth operations.
• Send all proposals to agency clients.
• Organise OB calls.
• Act as the point of contact until the client is onboarded.

Skills

Communication

Time management

Organisation

Discretion/Confidentiality

Adaptability

Tools

Google Workspace

Google Calendar

Zoom

Job description

Darwin Community Legal Service is seeking an Executive Assistant to support the CEO and COO. The role focuses on managing schedules, drafting communications, and coordinating travel to ensure efficient attainment of organisational goals.

The ideal candidate will have strong communication, exceptional attention to detail, and the ability to handle confidential information with discretion. Remote work is available, with part-time hours and potential for full-time based on performance.