Executive Assistant to CEO | Part-Time with Growth Potential

Jobsined Ltd; Sydney; On-site; AUD 39,000 - 62,000; Part time

Benefits offered by this job

Part-time position with potential for

Growth opportunities

Supportive team environment

Job summary

Jobsined Ltd in Sydney is seeking an Executive Assistant to support our CEO and COO. You will manage calendars, draft communications, and coordinate travel, ensuring executives stay focused on strategic priorities.

The role requires strong communication, meticulous attention to detail, and discretion with confidential information. You will be the primary point of contact, organize meetings, and help steer operations across the leadership team with a proactive, organised approach.

Qualifications

• At least 2 years of experience reporting to senior management.
• Available 8am-12pm Brisbane time (AEST), Mon-Fri.
• Excellent written and verbal communication.
• Strong time-management and organisational abilities.
• Proficient with office productivity tools and capable of learning new systems.
• Ability to maintain strict confidentiality and discretion.
• Flexible team player prepared to adapt to changes.
• Basic to intermediate tech skills with Google Workspace, Google Calendar and Zoom.

Responsibilities

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Skills

Communication skills

Time management

Organisational skills

Discretion and confidentiality

Administrative support

Problem solving

Team player

Tools

Google Workspace

Google Calendar

Zoom

Job description

Jobsined Ltd in Sydney is seeking an Executive Assistant to support our CEO and COO. You will manage calendars, draft communications, and coordinate travel, ensuring executives stay focused on strategic priorities.

The role requires strong communication, meticulous attention to detail, and discretion with confidential information. You will be the primary point of contact, organize meetings, and help steer operations across the leadership team with a proactive, organised approach.