Remote Executive Assistant to CEO/COO — Part-Time

Yorkshire Ambulance Service Nhs Trust; Brisbane; Hybrid; AUD 89,000 - 111,000; Part time

Job summary

Yorkshire Ambulance Service NHS Trust is seeking an organized and dynamic Executive Assistant to support our CEO and COO. You will manage schedules, communications, and administrative tasks to help the leadership team achieve goals while handling confidential information with discretion.

This remote, part-time position offers flexibility and requires proficiency with Google Workspace, Google Calendar, and Zoom, plus strong communication and time-management skills to coordinate across teams.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.

Responsibilities

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Skills

EA experience

Communication skills

Discretion

Time management

Tools

Google Workspace

Google Calendar

Zoom

Job description

Yorkshire Ambulance Service NHS Trust is seeking an organized and dynamic Executive Assistant to support our CEO and COO. You will manage schedules, communications, and administrative tasks to help the leadership team achieve goals while handling confidential information with discretion.

This remote, part-time position offers flexibility and requires proficiency with Google Workspace, Google Calendar, and Zoom, plus strong communication and time-management skills to coordinate across teams.