Remote Application Records Coordinator

HRS Talent Solutions; Geelong; Remote; AUD 40,000 - 43,000; Full time

Job summary

HRS Talent Solutions is seeking an Application Records Administration Assistant to manage incoming documents for online applications. The role focuses on file matching, completeness checks, and proper linking to the intended application under the employer's instructions.

Remote work is available with flexible full- or part-time options. The responsibilities include ensuring correct attachments, updating records, and maintaining privacy and accuracy across applications.

Responsibilities

• Verify attachment presence and connection to the correct record.
• Check that uploaded files open and match the requested item.
• Update status to reflect whether attachments are complete or outstanding.
• Do not attach documents to the wrong application; flag mismatches.
• Maintain a clear version history and follow the employer's conventions for labeling revisions.
• Protect applicant privacy and avoid mixing documents between applicants.
• Ensure documents belong to the correct person and apply privacy escalation when needed.
• Provide a complete handoff by showing what arrived, whether it opens, and what item it fulfills.

Job description

HRS Talent Solutions is seeking an Application Records Administration Assistant to manage incoming documents for online applications. The role focuses on file matching, completeness checks, and proper linking to the intended application under the employer's instructions.

Remote work is available with flexible full- or part-time options. The responsibilities include ensuring correct attachments, updating records, and maintaining privacy and accuracy across applications.