Regional Operations & Executive Support Coordinator

Empire Group; Cairns Regional; On-site; AUD 83,000 - 99,000; Full time

Job summary

Empire Group in Cairns is seeking a highly organized executive assistant / senior business support to join a fast-paced regional team. You will coordinate people, processes and information, acting as a central point for administration and operations.

You will supervise a small team of three Business Support Officers, manage executive inboxes, prepare reports and presentations, and help drive regional reporting and process improvements for diverse business activities.

Qualifications

• Previous experience in a similar senior business support, executive support, office management or team coordination role.
• Intermediate to advanced Microsoft Office skills, including Word, Excel and PowerPoint.
• Experience supporting senior leaders and management teams.
• Strong experience preparing reports, presentations, spreadsheets and process documentation.
• Exceptional organisational skills and the ability to manage multiple competing priorities.
• High attention to detail, professionalism and discretion.
• Previous experience within government, construction, engineering or mining is highly regarded.

Responsibilities

• Provide high-level administrative and operational support to senior leadership and the Regional Management Team
• Coordinate and supervise a team of 3 Business Support Officers, including workflow management
• Manage executive inboxes, correspondence, enquiries and action items
• Monitor deadlines, track deliverables and follow up outstanding actions across multiple stakeholders
• Prepare reports, presentations, process documentation and registers
• Coordinate meetings, agendas, minutes and action registers
• Draft correspondence, briefing notes, presentations and executive documentation
• Support regional reporting, operational oversight and business improvement initiatives

Skills

Senior business support

Office management

Team coordination

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Empire Group in Cairns is seeking a highly organized executive assistant / senior business support to join a fast-paced regional team. You will coordinate people, processes and information, acting as a central point for administration and operations.

You will supervise a small team of three Business Support Officers, manage executive inboxes, prepare reports and presentations, and help drive regional reporting and process improvements for diverse business activities.