Executive Support Lead – Regional Ops (Govt Contract)

Empire Group; Cairns Regional; On-site; AUD 68,000 - 97,000; Full time

Job summary

Empire Group in Queensland is seeking an AO4 Senior Business Support Coordinator to back senior leadership and the Regional Management Team. This fast-paced role requires strong organisation, prioritisation and a calm, professional approach to coordinate people, processes and information.

The successful candidate will supervise a small administration team, manage executive inboxes and deliver reports, presentations and registers while supporting regional operations and business improvement

Qualifications

• Previous experience in a senior business support, executive support or team coordination role.
• MS Office skills: Word, Excel, PowerPoint and Visio.
• Experience supporting senior leaders and management teams.
• Strong report, presentation, spreadsheet and process documentation skills.
• Excellent organization, multitasking and attention to detail.
• Discretion and professionalism; government/construction/mining exposure valued.

Responsibilities

• Provide high-level administrative and operational support to senior leadership and Regional Management Team.
• Coordinate and supervise a team of 3 Business Support Officers, including workflow management.
• Manage executive inboxes, correspondence, enquiries and action items.
• Monitor deadlines, track deliverables and follow up actions across stakeholders.
• Prepare reports, presentations, process documentation and registers.
• Coordinate meetings, agendas, minutes and action registers.
• Draft correspondence, briefing notes, presentations and executive documentation.
• Support regional reporting, oversight and business improvement initiatives.

Skills

Executive support

Team coordination

Reporting & presentations

Organization & prioritization

Discretion & professionalism

Tools

MS Office

Job description

Empire Group in Queensland is seeking an AO4 Senior Business Support Coordinator to back senior leadership and the Regional Management Team. This fast-paced role requires strong organisation, prioritisation and a calm, professional approach to coordinate people, processes and information.

The successful candidate will supervise a small administration team, manage executive inboxes and deliver reports, presentations and registers while supporting regional operations and business improvement