Regional Support Coordinator

Precruitment; Cairns Regional; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

3 months temporary contract

Full-time in Cairns

Work with senior regional management

Professional team environment

Immediate recruitment process

Job summary

Queensland Government in Cairns seeks an experienced Regional Support Coordinator to provide high-level administrative, operational and executive support. This is a 3-month temporary contract in a full-time role, based in Cairns, with a proactive, organised professional who can lead a small team.

You will coordinate key business support activities, support senior management, and work closely with the Regional Director and Management Team to ensure efficient office systems and processes.

Qualifications

• Senior administration or executive support experience.
• Proven ability to supervise, mentor and coordinate administrative staff.
• Strong written and verbal communication skills with stakeholders.
• Advanced IT skills across MS Office suite and collaboration tools.
• Experience in a government or similarly structured organisation is advantageous.

Responsibilities

• Provide high-level executive, administrative and operational support to regional management.
• Supervise and mentor a team of three Business Support Officers.
• Manage executive correspondence, inboxes, enquiries and follow-up actions.
• Coordinate meetings, agendas, minutes and action registers.
• Prepare reports, briefing notes, presentations and executive documentation.
• Maintain records, registers and business information.
• Support office operations, training coordination and resource management.
• Provide IT support including MS Teams and meeting room technology.
• Liaise with internal stakeholders to ensure priorities are delivered.
• Identify opportunities to improve administrative systems and processes.

Skills

Executive support

Staff supervision

MS Office (Word/Excel/PowerPoint)

MS Visio

MS Teams

Stakeholder engagement

Time management

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Microsoft Teams

Job description

Our client is a Queensland Government organisation responsible for delivering and maintaining important infrastructure across Queensland.

The Opportunity

Our client is seeking an experienced Regional Support Coordinator to provide high-level administrative, operational and executive support within their Cairns office. This is a Short-Term Temporary Contract For 3 Months and will suit an organised and proactive professional who enjoys coordinating business activities, supporting senior management and leading a small team.

Working closely with the Regional Director and Regional Management Team, you will play an important role in ensuring the effective delivery of administrative functions, coordinating operational priorities and maintaining efficient office systems and processes.

What's On Offer

• 3 Months Temporary Contract (Possibility of Extension)
• Full-time opportunity based in Cairns
• Supportive and professional team environment
• Opportunity to work closely with senior regional management
• Broad and varied administrative and operational responsibilities
• Immediate recruitment process for a November commencement

The Role

Reporting to and supporting the Regional Director and Regional Management Team, you will coordinate key business support activities and supervise a team of three Business Support Officers.

Key responsibilities include:

• Providing high-level executive, administrative and operational support to regional management
• Supervising, mentoring and coordinating three Business Support Officers
• Managing executive correspondence, inboxes, enquiries and follow-up actions
• Coordinating meetings, agendas, minutes and action registers
• Preparing reports, briefing notes, presentations and executive documentation
• Monitoring administrative priorities, deadlines and outstanding tasks
• Maintaining accurate records, registers and business information
• Supporting office operations, training coordination and resource management
• Providing practical IT support, including Microsoft Teams and meeting room technology
• Liaising with internal stakeholders to ensure business priorities are delivered
• Identifying opportunities to improve administrative systems and processes

About You

To be successful in this position, you will have demonstrated experience in a senior administration, executive support or business coordination role, together with the ability to manage competing priorities and support a busy management team.

You will bring:

• Previous experience in business administration, executive support or team coordination
• Experience supervising, mentoring or coordinating administrative staff
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Visio
• Strong organisational, time management and problem-solving skills
• Excellent written and verbal communication skills
• Experience preparing professional reports, presentations and executive correspondence
• Strong computer literacy and confidence troubleshooting common technology issues
• Ability to work independently
• Excellent stakeholder engagement and customer service skills
• High attention to detail, professionalism and discretion
• A flexible, proactive and team-oriented approach

Previous experience within a government or similarly structured organisation will be highly regarded.

Job Ref# 5621

To be eligible to apply for this job, you must be an Australian or New Zealand citizen or have an appropriate visa to be able to live and work in Australia.