Recruitment Administrator

Hugo Personnel Pty; Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

WHV welcome

WFH options

Job summary

Hugo Personnel Pty in Melbourne is seeking an HR Administrator / Internal Recruitment Coordinator for a 2.5 month temporary assignment with the possibility of extension. The role supports HR and recruitment activities, including onboarding, documentation, and helpdesk responses.

You will manage advertising across platforms, assist hiring managers with screening and references, and maintain recruitment records while ensuring compliance with employment laws and industrial agreements.

Qualifications

• Proven experience in an Internal Recruitment Coordinator role or HR Administrator role.
• Strong understanding of employment legislation and Award/Agreement interpretation.
• WWCC and Police Check required for the role.
• Excellent stakeholder engagement and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• A positive, proactive self-starter with a “can do” attitude.

Responsibilities

• Process employee documentation including contracts, onboarding, position descriptions, and database maintenance.
• Respond to HR Helpdesk tickets within agreed timeframes.
• Assist hiring managers with end to end recruitment and staff coordination - phone screening, shortlisting, compliance and reference checks.
• Coordinate job advertising across multiple recruitment platforms and ensure posting accuracy.
• Maintain the administration and maintenance of recruitment records, employee documentation and associated approval processes.
• Complete regular reporting to support industrial agreement implementation.
• Build strong relationships with hiring managers to identify workforce needs and provide advice on hiring strategies and compliance requirements.
• Contribute to continuous improvement across HR quality, workforce operations and compliance frameworks.

Skills

Recruitment coordination

HR administration

Stakeholder engagement

Discretion

Proactive attitude

Tools

Dayforce

Job description

What’s in it for you?

• Work for a community-focused not for profit making a real impact across Victoria
• 2.5 month temporary role with opportunity for extension
• Work-life flexibility with 4 days WFH, 1 day in the office (Wednesdays)
• Avoid the CBD - Footscray head office with free car parking available
• Mentorship and continuous learning opportunities available
• Supportive and inclusive culture
• WHV holders welcome to apply!

The Company

Join a progressive, forward thinking community organisation committed to increased allied health outcomes across the state. This is a workplace that genuinely values balance, flexibility, and professional growth, while maintaining a strong focus on delivering positive and impactful services to the community.

The Role

Reporting to the Talent Acquisition Specialist, you will be responsible for providing administrative and operational support across a broad range of HR and recruitment matters.

Additionally, you will:

• Process employee documentation including contracts, onboarding, position descriptions, and database maintenance
• Respond to and resolve HR Helpdesk tickets within agreed timeframes.
• Assist hiring managers with end to end recruitment and staff coordination - phone screening, shortlisting, compliance and reference checks
• Coordinate job advertising across multiple recruitment platforms and ensure posting accuracy.
• Maintain the administration and maintenance of recruitment records, employee documentation and associated approval processes.
• Complete regular reporting to support industrial agreement implementation
• Build strong relationships with hiring managers to identify workforce needs and provide advice on hiring strategies and compliance requirements
• Contribute to continuous improvement across HR quality, workforce operations and compliance frameworks

What will I need to succeed?

• Proven experience in an Internal Recruitment Coordinator role or HR Administrator role
• Strong understanding of employment legislation and Award/Agreement interpretation
• Proven experience with systems including Dayforce (desirable)
• WWCC and Police Check required for the role
• Excellent stakeholder engagement and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• A positive, proactive self-starter with a “can do” attitude