Recruitment Coordinator

Hugo Personnel Pty; Melbourne; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Salary + super

Supportive team culture

Free onsite parking

Close to public transport

Job summary

Hugo Personnel Pty in Melbourne is seeking a Recruitment Administration professional to coordinate the admin and operations behind sourcing and onboarding across internal roles.

Reporting into the Talent Acquisition Lead, you will manage interview scheduling, job advertisements, onboarding documentation, VEVO/Background checks, and maintain strong stakeholder relationships to ensure a seamless candidate experience.

Qualifications

• Experience in an Internal Talent/Recruitment Administration role.
• NFP/Healthcare/Disability services experience preferred.
• Understanding of employment legislation and compliance requirements.
• Ability to multitask and meet deadlines.
• Strong stakeholder management with a customer-centric approach.
• Working with Children Check and NDIS Clearance required.

Responsibilities

• Coordinate interview scheduling with hiring managers.
• Administer and maintain job advertisements across recruitment channels.
• Coordinate staff and candidate enquiries to support onboarding processes.
• Assist with onboarding documentation (background/VEVO checks, contracts, offers).
• Maintain relationships with external stakeholders.
• Ensure a positive candidate experience and timely recruitment activities in the system.

Skills

Recruitment admin

Stakeholder management

Multitasking

Compliance knowledge

Customer service

NDIS checks

Job description

Do you love working with people and enjoy the admin and operations behind recruitment? Then look no further...

• Work for a reputable values-based community organisation that will make your days purposeful and rewarding
• Monday – Friday in the office
• 9am - 5pm
• Temporary position till the end of the year with a view for extension or to go permanent
• Attractive salary + super
• Be part of a HR and Talent team who prioritises respect, support and a fun culture
• Strong company values such as innovation, customer focus, accountability and excellence
• West Footscray location - close to public transport and free onsite parking
• Working across a range of diverse roles

The Company

You will be working for a reputable organisation who provide choices for people with a disability, enabling them to regain and retain their independence within an inclusive community. Their head office is based in the Western Suburbs of Melbourne, with public transport close by.

The Role

Reporting into the Talent Acquisition Lead, you will be responsible for coordinating administration recruitment activities across a range of internal vacancies, supporting hiring managers throughout the recruitment and onboarding process, and ensuring a seamless candidate experience.

• Manage the coordination and scheduling of candidate interviews with hiring managers
• Administer and maintain job advertisements across multiple recruitment channels.
• Coordinate staff and candidate enquiries to ensure timely responses throughout on boarding processes
• Assist with employee on-boarding documentation for new hire such as background and VEVO checks, contracts and letters of offers, ensuring a smooth transition
• Maintain strong and professional relationships with key external stakeholders
• Ensure a positive and seamless candidate experience that contributes to overall organisation culture
• Maintain accurate candidate records and recruitment activities within the online recruitment system

What will you need to succeed?

• Proven experience in an Internal Talent/Recruitment Administration role
• Experience in NFP, Healthcare or Disability services preferred but not essential
• Understanding of employment legislation and compliance requirements
• Ability to multitask and prioritise workloads to meet deadlines
• Strong stakeholder management skills with a customer centric approach
• Both Working with Children Check and NDIS Clearance check are required