HR Administration Officer

Randstad; Geelong; On-site; AUD 50,000 - 65,000; Full time

Job summary

Randstad in Geelong seeks an experienced HR Administration Officer for a 6-month contract. The role supports end-to-end recruitment, onboarding, and HR processes within a busy People & Culture team.

You will coordinate interviews, manage onboarding workflows, maintain records, and ensure compliance across background checks and right-to-work validations. A detail-oriented HR professional will thrive in this fast-paced, community-focused environment.

Qualifications

• Minimum Certificate III in HR, Business, Administration, or equivalent hands-on experience.
• Demonstrated experience in HR and recruitment workflows.
• Proficiency with HRIS, e-recruitment software and compliance tracking tools.

Responsibilities

• Recruitment coordination: screen candidates, schedule interviews, issue contracts via e-recruitment systems.
• Onboarding and compliance: manage onboarding workflows, maintain personnel files, conduct background checks (NCCHC, WWCC, VIT, right-to-work).
• HR systems & records: update databases, maintain candidate records, monitor risks and compliance.
• Stakeholder support: liaise with hiring managers, candidates, People & Culture, and payroll for data accuracy.

Skills

High attention to detail

Customer focus

Communication skills

Education

Certificate III in HR, Business, Administration, or equivalent

Tools

HRIS

e-recruitment software

Compliance tracking platforms

Job description

HR Administration Officer | 6-Month Contract

Work Type: Full Time (38 hours per week)

Sector: Community Services / Not-for-Profit Sector

About the Opportunity We are seeking an experienced HR Administration Officer to join an impactful, community-focused organisation based in North Geelong for a 6-month assignment.

Working within a dedicated HR Operations & Talent Pathways team, you will play a critical role in supporting end-to-end recruitment, selection, and candidate onboarding processes. This is a fantastic opportunity for a detail-oriented HR professional looking to apply their skills in a fast-paced, purpose-driven environment.

Key Responsibilities

• Recruitment Coordination: Conduct initial phone screening, schedule panel and assessment centre interviews, coordinate venues, and issue employment contracts via e-recruitment systems.
• Onboarding & Compliance: Monitor onboarding workflows, maintain personnel e-files, and conduct comprehensive pre-employment background checks (NCCHC, WWCC, VIT, and right-to-work validations).
• HR Systems & Records: Update internal HR databases, maintain clean candidate records, and identify/escalate any compliance or operational risks.
• Stakeholder Support: Liaise directly with hiring managers, candidates, the broader People & Culture team, and payroll to ensure seamless data accuracy.

What You Bring

• Qualifications: Minimum Cert III in HR, Business, Administration, or equivalent hands-on industry experience.
• HR & Recruitment Experience: Demonstrated background working within a dedicated HR function, with strong knowledge of recruitment and selection workflows.
• Tech-Savvy: Demonstrated proficiency with HRIS, e-recruitment software, and compliance tracking platforms.
• High Attention to Detail: Exceptional data entry accuracy, organizational skills, and commitment to maintaining strict confidentiality and risk standards.
• Customer Focus: Strong communication skills with a client-centric approach to supporting both internal teams and external candidates.