Recruitment Coordinator

Civitas Group; Albion; On-site; AUD 34,000 - 48,000; Full time

Job summary

Civitas Services Pty Ltd is seeking a proactive Recruitment Coordinator to join our Human Resources team on a casual basis, Monday to Friday, from our Clayfield Head Office. You will manage end-to-end recruitment across mental health and supported accommodation services, sourcing quality candidates and ensuring smooth onboarding.

Key responsibilities include posting ads, screening candidates, coordinating interviews, and building talent pipelines while complying with onboarding and

Qualifications

• Experience in recruitment, rostering, workforce coordination or HR.
• Strong candidate engagement and stakeholder management.
• Highly organised with excellent administrative and time management abilities.
• Experience managing compliance and onboarding processes.
• Ability to work in a fast-paced environment with competing priorities.
• Knowledge of the NDIS, mental health or community services sector is desirable.

Responsibilities

• Manage end-to-end recruitment across multiple vacancies.
• Create and post job advertisements.
• Screen, shortlist and interview candidates.
• Coordinate interviews and maintain candidate communication.
• Build talent pipelines for current and future workforce needs.
• Partner with hiring managers to meet recruitment requirements.
• Contribute to recruitment process improvements and workforce planning.
• Coordinate pre-employment checks, including NDIS Worker Screening, Police Checks and Right to Work verification.
• Prepare employment contracts and onboarding documentation.
• Maintain accurate recruitment records and compliance documentation.
• Support onboarding activities and general HR administration.

Skills

Recruitment

Rostering

Workforce coordination

Stakeholder management

Job description

About You

We're looking for a proactive and organised recruitment professional to join our Human Resources team on a casual basis, Monday to Friday, from our Clayfield Head Office. You'll enjoy building relationships, sourcing quality candidates, and managing multiple recruitment campaigns while ensuring a smooth and compliant onboarding process. Key requirements:

• Experience in recruitment, rostering, workforce coordination or HR
• Strong candidate engagement and stakeholder management skills
• Highly organised with excellent administrative and time management abilities
• Experience managing compliance and onboarding processes
• Ability to work in a fast-paced environment with competing priorities
• Knowledge of the NDIS, mental health or community services sector is desirable

About You

We're looking for a proactive and organised recruitment professional to join our Human Resources team on a casual basis, Monday to Friday, from our Clayfield Head Office. You'll enjoy building relationships, sourcing quality candidates, and managing multiple recruitment campaigns while ensuring a smooth and compliant onboarding process. Key requirements:

• Experience in recruitment, rostering, workforce coordination or HR
• Strong candidate engagement and stakeholder management skills
• Highly organised with excellent administrative and time management abilities
• Experience managing compliance and onboarding processes
• Ability to work in a fast-paced environment with competing priorities
• Knowledge of the NDIS, mental health or community services sector is desirable

About the role

As Recruitment Coordinator, you will manage the end-to-end recruitment process across our mental health and supported accommodation services, helping attract and onboard quality employees who align with our values. Key responsibilities:

Recruitment & Talent Acquisition

• Manage end-to-end recruitment across multiple vacancies
• Create and post job advertisements
• Screen, shortlist and interview candidates
• Coordinate interviews and maintain candidate communication
• Build talent pipelines for current and future workforce needs
• Partner with hiring managers to meet recruitment requirements
• Contribute to recruitment process improvements and workforce planning

Compliance & HR Administration

• Coordinate pre-employment checks, including NDIS Worker Screening, Police Checks and Right to Work verification
• Prepare employment contracts and onboarding documentation
• Maintain accurate recruitment records and compliance documentation
• Support onboarding activities and general HR administration

Mandatory Requirements

• Full Australian working rights
• NDIS Worker Screening Clearance (or willingness to obtain)
• National Police Check (or willingness to obtain)
• Previous recruitment or human resources experience

About Us

We provide Level 3 Supported Accommodation and mental health services to individuals with complex psychosocial needs. Our mission is to deliver person-centred, recovery-oriented support that empowers people to live with dignity, independence and stability.