HR, Recruitment & Administration Coordinator

Mechanical Maintenance Group; City of Melbourne; On-site; AUD 41,000 - 55,000; Part time

Job summary

Mechanical Maintenance Group in Bittern VIC is seeking an HR, Recruitment & Administration Coordinator. This casual, part-time role (2-3 days per week) supports the complete employee lifecycle, from recruitment and onboarding through to HR administration and compliance.

You will work closely with owners and management in a busy business. You should have strong HR and recruitment experience, knowledge of Australian employment law and modern awards, plus solid communication and record-keeping

Qualifications

• Experience in HR, recruitment or employee administration.
• Solid understanding of Australian employment legislation and Modern Awards.
• Experience interpreting award classifications and employment conditions.
• Strong recruitment and onboarding skills.
• Excellent written and verbal communication.
• Proficiency with HR, payroll and time-tracking software.
• Excellent organisation and record-keeping skills.

Responsibilities

• Managing recruitment and advertising available positions.
• Screening applicants and coordinating interviews.
• Preparing employment documentation and assisting with employment contracts.
• Managing employee onboarding and inductions.
• Setting new employees up within time-tracking and workforce management systems.
• Maintaining accurate employee files, licences, tickets and compliance documentation.
• Monitoring expiry dates for licences, tickets and other employee requirements.
• Assisting with timesheet and payroll-related administration.
• Managing leave requests and employee records.
• Keeping employment documentation, policies and procedures up to date.

Skills

HR experience

Recruitment

Onboarding

Australian law

Payroll software

Time tracking

Attention to detail

Communication

Record keeping

Tools

HR software

Time-tracking software

Job description

HR, Recruitment & Administration Coordinator

Mechanical Maintenance Group - Bittern VIC

You will work closely with business owners and management and be responsible for supporting the complete employee lifecycle, from recruitment and onboarding through to ongoing HR administration and compliance. This is a casual, office-based position for approximately 2-3 days per week, ideally suited to someone with strong HR and recruitment experience who is looking for flexibility while still taking ownership of an important role within a busy business.

Key responsibilities

• Managing recruitment and advertising available positions
• Screening applicants and coordinating interviews
• Preparing employment documentation and assisting with employment contracts
• Managing employee onboarding and inductions
• Setting new employees up within time-tracking and workforce management systems
• Maintaining accurate employee files, licences, tickets and compliance documentation
• Monitoring expiry dates for licences, tickets and other employee requirements
• Assisting with timesheet and payroll-related administration
• Managing leave requests and employee records
• Keeping employment documentation, policies and procedures up to date

About you

• Previous HR, recruitment or employee administration experience
• A sound understanding of Australian employment legislation and Modern Awards
• Experience interpreting award classifications and employment conditions
• Strong recruitment and onboarding skills
• Excellent attention to detail
• Strong written and verbal communication
• Confidence using HR, payroll and time-tracking software
• Excellent organisation and record-keeping skills
• The ability to manage multiple priorities across several businesses
• A proactive approach - someone who identifies what needs to be done rather than waiting to be asked

About us

We are a family-run group of businesses with a practical, down-to-earth working environment. Our companies operate across civil construction, labour hire and industrial/manufacturing workforce services.