Reception, Admin and Accounts Officer

Sapphire Recruitment; Brisbane; On-site; AUD 55,000 - 70,000; Full time

Job summary

Sapphire Recruitment Pty is seeking a versatile professional in Brisbane to handle reception, office administration, and basic accounting for a small but growing mining organisation. You will be the welcoming face of the business while supporting the finance team with general accounts tasks and data entry.

The role combines front-of-house responsibilities with finance support, requiring warmth, professionalism, and the ability to balance multiple priorities.

Qualifications

• Reception and accounts administration experience and strong attention to detail.
• Proficiency with telephone systems and standard office software (MS Office, email) required.
• MYOB or Xero experience preferred; Excel knowledge at an intermediate level is a plus.

Responsibilities

• Welcoming visitors and managing incoming calls with confidence and courtesy.
• Keeping reception and meeting rooms organised and inviting.
• Coordinating mail, deliveries, office supplies and everyday office needs.
• Recording and relaying messages accurately and promptly.
• Data entry and filing as required.
• Assisting with accounts payable including processing supplier invoices and queries.
• Assisting with accounts receivable including invoicing, allocating receipts, and chasing balances.
• Supporting the finance team with general accounts administration.

Skills

Reception experience

Accounts administration

MS Office proficient

Excel knowledge

MYOB or Xero experience

Tools

MYOB

Xero

MS Office

Job description

We are currently hiring an interesting and varied role that will combine Reception, office administration and some basic accounting for a small but growing mining organisation. Be the welcoming face of the business and make every first impression count, whilst also providing support to the finance team.

Do you enjoy connecting with people, creating a positive atmosphere and keeping things running smoothly? This varied opportunity combines front-of-house responsibilities with supporting the finance team with general accounts administration, giving you the chance to make a valued contribution across the business.

As the first point of contact, you’ll set the tone for visitors and callers through your warmth, professionalism and approachable manner. Whether welcoming a guest, helping with an enquiry or supporting your colleagues, you’ll bring positive energy and a thoughtful, helpful approach.

Your responsibilities will include:

• Welcoming visitors and managing incoming calls with confidence and courtesy.
• Keeping reception and meeting rooms organised and inviting.
• Coordinating mail, deliveries, office supplies and everyday office needs.
• Recording and relaying messages accurately and promptly
• Data entry and filing as required.
• Assisting with accounts payable including processing supplier invoices, resolving queries.
• Assisting with accounts receivable including raising customer invoices, allocating receipts and following up outstanding balances.
• Supporting the finance team with other general accounts administration.

You’ll bring previous reception and accounts administration experience, strong attention to detail and the ability to manage various priorities. Proficiency with telephone systems and standard office software such as MS Office and email is required. Prior experience with MYOB or Xero is preferred as is a knowledge of Excel, ideally at intermediate level.

Above all, you’ll be personable, proactive and naturally engaging, with the judgement to balance a friendly approach with professional service and confidentiality.