Real Estate Admin & Office Coordinator

Harcourts; Brisbane; On-site; AUD 42,000 - 64,000; Full time

Job summary

Harcourts Evolution is seeking an organised Office Administrator to join our Brisbane team. This role supports high performing sales agents and ensures smooth day-to-day office operations, backed by strong systems and premium branding.

You will manage listed-to-settled processes, assist with contracts, AML checks, and preparation of sales files, while liaising with vendors, solicitors and clients. A proactive, confidential approach and excellent Microsoft Office skills are essential.

Qualifications

• To be successful, you will have real estate or sales admin experience.
• Strong organisational skills with attention to detail.
• High level of computer literacy with Microsoft Office.
• Strong written and verbal communication with a team focus.
• Ability to prioritise, problem-solve and work independently.
• Professional presentation and ability to handle confidential information.

Responsibilities

• Managing the full listed-to-settled process with compliance at every stage.
• Assisting with preparation and processing of contracts and Form 6s (may include after-hours).
• Preparing sales files, AML checks, agency agreements, sales advices, exchange and settlement letters.
• Liaising with vendors, purchasers and solicitors to support the sales process.
• General office upkeep: stationery orders, supplies, and a welcoming environment.
• Database management and preparation of presentation materials.
• Providing administrative support to sales agents and management as required.
• Handling Sales Trust accounting.
• Handling social media for the office page.
• Ensuring the office is neat and tidy every day.

Skills

Organisational skills

Attention to detail

Communication skills

Teamwork

Tools

Microsoft Office

Job description

Harcourts Evolution is seeking an organised Office Administrator to join our Brisbane team. This role supports high performing sales agents and ensures smooth day-to-day office operations, backed by strong systems and premium branding.

You will manage listed-to-settled processes, assist with contracts, AML checks, and preparation of sales files, while liaising with vendors, solicitors and clients. A proactive, confidential approach and excellent Microsoft Office skills are essential.