Office Administrator

Harcourts; Brisbane; On-site; AUD 42,000 - 64,000; Full time

Job summary

Harcourts Evolution is seeking an organised Office Administrator to join our Brisbane team. This role supports high performing sales agents and ensures smooth day-to-day office operations, backed by strong systems and premium branding.

You will manage listed-to-settled processes, assist with contracts, AML checks, and preparation of sales files, while liaising with vendors, solicitors and clients. A proactive, confidential approach and excellent Microsoft Office skills are essential.

Qualifications

• To be successful, you will have real estate or sales admin experience.
• Strong organisational skills with attention to detail.
• High level of computer literacy with Microsoft Office.
• Strong written and verbal communication with a team focus.
• Ability to prioritise, problem-solve and work independently.
• Professional presentation and ability to handle confidential information.

Responsibilities

• Managing the full listed-to-settled process with compliance at every stage.
• Assisting with preparation and processing of contracts and Form 6s (may include after-hours).
• Preparing sales files, AML checks, agency agreements, sales advices, exchange and settlement letters.
• Liaising with vendors, purchasers and solicitors to support the sales process.
• General office upkeep: stationery orders, supplies, and a welcoming environment.
• Database management and preparation of presentation materials.
• Providing administrative support to sales agents and management as required.
• Handling Sales Trust accounting.
• Handling social media for the office page.
• Ensuring the office is neat and tidy every day.

Skills

Organisational skills

Attention to detail

Communication skills

Teamwork

Tools

Microsoft Office

Job description

Harcourts Evolution is seeking a motivated, organised and energetic Office Administrator to join our highly regarded team. This role plays an integral part in supporting our high performing sales agents and ensuring the smooth day-to-day running of the office. With strong systems, training, and a premium brand behind you, this is a fantastic opportunity to grow your career in real estate administration.

Your key duties will include (but are not limited to):

Managing the full listed-to-settled process, ensuring compliance and accuracy at every stage.

Assisting with the preparation and processing of contracts and Form 6s (some after-hours work may occasionally be required).

Preparing sales files, facilitating AML identity checks, agency agreements, sales advices, exchange and settlement confirmation letters.

Liaising with vendors, purchasers and solicitors to support the sales process.

General office upkeep including stationery orders, supplies, and maintaining a welcoming office environment.

Database management and preparation of presentation materials.

Providing administrative support to sales agents and management as required.

Handling Sales Trust accounting

Handling Social media for office page

Making sure office is neat and tidy every day

To be successful in this role, you will ideally demonstrate:

Previous experience in real estate or sales administration.

Strong organisational skills with excellent attention to detail.

High level of computer literacy (Microsoft Office essential).

Strong communication skills, both written and verbal, with a team-focused approach.

The ability to prioritise, problem-solve and work independently.

Professional presentation, high integrity, and the ability to handle confidential information.

Why Join Us?

Work with one of Brisbane’s most respected real estate offices under a premium brand.

Be part of a supportive, professional and collaborative team culture.

Access ongoing training, systems and career development opportunities.

Play a pivotal role in an office where your contribution will be valued and recognised.

A rare opportunity to join an established and successful team where you will gain invaluable experience, career support, and exposure to the dynamic world of real estate.

All applications will be handled in the strictest confidence.