Team Support / Executive Assistant

Harcourts; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary package

Industry-leading systems and marketing

Supportive team environment

Job summary

Harcourts Solutions Group in Brisbane seeks a Real Estate Admin Support Superstar to join our high-performing team. The role ensures the listing and sales process runs smoothly from start to finish, supporting clients and team members with professionalism.

You should be highly organised and proactive, thriving in a fast-paced environment with proficiency in Microsoft Office, Canva and Adobe products. VaultRE, DocuSign and Realworks experience is valued.

Qualifications

• Minimum 12 months experience in Real Estate.
• Highly organised with strong attention to detail.
• Proactive, diligent and solutions-focused.
• Excellent communication and interpersonal skills.
• Professional presentation and conduct.
• Proficiency in Microsoft Office, Canva and Adobe products.
• Must have a current driver's licence and reliable vehicle.

Responsibilities

• Managing day-to-day administrative tasks
• Preparing legal documentation including Form 6s, Contracts and Entry Notices
• Coordinating client appointments and managing busy calendars
• Assisting with social media and marketing coordination
• Preparing print marketing collateral
• Assisting with open homes, building and pest inspections when required
• Communicating with clients across phone, email and face-to-face interactions
• Supporting the sales process from listing through to settlement

Skills

Organisation

Communication skills

Attention to detail

Proactive

Customer service

Tools

VaultRE

Canva

DocuSign

Realworks

Microsoft Office

Adobe

Job description

The Harcourts Solutions Group is searching for an Real Estate Admin Support Superstar to join our high-performing team.

This is an exciting opportunity for an organised, proactive and experienced administrator who thrives in a fast-paced environment and takes pride in delivering exceptional support.

This role plays a critical part in ensuring the listing and sales process runs seamlessly from start to finish. You will be someone who can think ahead, problem solve quickly, manage competing priorities and confidently support both clients and team members with professionalism and care.

The Harcourts Solutions Group is searching for an Real Estate Admin Support Superstar to join our high-performing team.

This is an exciting opportunity for an organised, proactive and experienced administrator who thrives in a fast-paced environment and takes pride in delivering exceptional support.

This role plays a critical part in ensuring the listing and sales process runs seamlessly from start to finish. You will be someone who can think ahead, problem solve quickly, manage competing priorities and confidently support both clients and team members with professionalism and care.

Responsibilities

• Managing day-to-day administrative tasks
• Preparing legal documentation including Form 6s, Contracts and Entry Notices
• Coordinating client appointments and managing busy calendars
• Assisting with social media and marketing coordination
• Preparing print marketing collateral
• Assisting with open homes, building and pest inspections when required
• Communicating with clients across phone, email and face-to-face interactions
• Supporting the sales process from listing through to settlement

Experience with VaultRE, Canva, DocuSign and Realworks is highly regarded, but not essential.

About You

• Minimum 12 months experience in Real Estate
• Highly organised with strong attention to detail
• Proactive, diligent and solutions-focused
• Excellent communication and interpersonal skills
• Professional presentation and conduct
• Strong working knowledge of Microsoft Office Suite, Canva and Adobe products
• Ability to work efficiently in a fast-paced environmentCurrent driver's licence and reliable vehicle required

Why Join Harcourts Solutions?

• Be part of one of Brisbane's largest and most successful Harcourts offices
• Work within a supportive, energetic and high-performing team environment
• Competitive salary package with genuine career growth opportunities
• Work alongside an experienced female agent with strong support and guidance
• Access industry-leading systems, technology and marketing

Our Culture

At Harcourts Solutions, people are at the heart of everything we do.

Our mission is to be the most chosen real estate company in Brisbane — chosen by our clients, our community and our people. We are passionate about creating success and helping people achieve their goals both personally and professionally.

We believe our success as a business comes from investing in our team. Through world-class training, leadership, technology and support, we empower our people to grow, succeed and build meaningful careers.

• Putting people first
• Doing the right thing
• Living with gratitude
• Being courageous
• Creating fun and laughter along the way

If you are looking to join a business where you will be genuinely valued, supported and inspired to grow, we would love to hear from you.