Proposal Coordinator

SHAPE Australia; Canberra; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

5 additional paid leave days

Individual Flexibility Plan

Health and wellbeing benefits

Personalized parental leave benefits

Regular social events

Job summary

A leading construction firm in Canberra is seeking a Proposal Coordinator responsible for compiling high-quality tender submissions and collaborating with various internal stakeholders. The role requires graphic design experience, proficiency in Adobe InDesign, and excellent multitasking skills. This full-time position offers a competitive salary and various health and wellbeing benefits including personalized career development and flexible work arrangements.

Qualifications

• Experience in a graphic design, administrative/document coordination, or tender submissions role.
• Proficient in Adobe InDesign.
• Ability to multitask and work with multiple stakeholders and demonstrate initiative.
• A deadline-driven mindset, willing to take ownership of timelines and follow up with stakeholders.

Responsibilities

• Compile and prepare tender submissions for approval.
• Format, print and bind submissions to high design standard.
• Manage Bid Action Plans for delivery of submission requirements.
• Draft and edit executive summaries as required.
• Draft and edit executive summaries as required.
• Provide client research and background analysis to the bid lead.
• Provide effective communication & collaboration with internal stakeholders of each tender.
• Identify improvement strategies throughout the bid process.
• Create dynamic opportunities and maximise the customer experience.
• Work with internal stakeholders to determine the bid response strategy.

Skills

Graphic design experience

Administrative/document coordination

Tender submissions

Proficient in Adobe InDesign

Multitasking

Organizational skills

Attention to detail

Deadline-driven mindset

Tools

Adobe InDesign

Job description

Overview

Join to apply for the Proposal Coordinator role at SHAPE Australia

We shape inspiring spaces and create exceptional experiences that leave a lasting impact – and we’ve been doing it for more than 35 years across Australia. From reimagining workplaces to transforming schools and hospitals, we believe great things happen when talented people are empowered to collaborate, innovate, and push boundaries. At SHAPE, you’ll find a culture where your ideas matter, your growth is nurtured, and your contributions are celebrated.

The opportunity

A SHAPE Proposals / Bid Coordinator is the collector and creator. They are the central point of contact, working with all parts of the business to pool together resources and create kick ass submissions. As part of your responsibilities, you will:

• Compile all documentation, proof and prepare tender submissions for approval.
• Format, print and bind submissions to a high design standard.
• Establish and manage Bid Action Plans for delivery of submission requirements.
• Maintain and update Bid & Strategy documentation/information database.
• Draft and edit executive summaries as required.
• Provide client research and background analysis to the bid lead.
• Provide effective communication & collaboration with internal stakeholders of each tender.
• Identify improvement strategies throughout the bid process.
• Create dynamic opportunities and maximise the customer experience.
• Work with internal stakeholders to determine the bid response strategy.

About you

• Experience in a graphic design, administrative/document coordination, or tender submissions role.
• Proficient in Adobe InDesign
• Ability to multitask and work with multiple stakeholders and demonstrate initiative.
• A deadline-driven mindset, willing to take ownership of timelines and follow up with stakeholders to keep submissions on track.
• Ability to work to strict deadlines, well organised and a keen eye for detail.

Why we’re a great place to work

We have the ambitious vision to be ‘the place where everyone wants to work’. That’s why at SHAPE you’ll enjoy:

• A diverse and inclusive culture, recognised by Human Synergistics and the Australian Financial Review
• 5 additional paid leave days every year
• Personalised career development to fast-track your growth with regular check-ins
• An ‘Individual Flexibility Plan’ to match your work/life needs
• Competitive salary and profit-share potential (up to 15% of your salary)
• Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
• Personalised parental leave benefits for your growing family
• Regular social events to connect with your colleagues, subcontractors, and clients

Find out more

Check us out at www.shape.com.au/careers or hit Apply now!

Note to agencies: We have preferred recruitment partners in place and therefore are unable to accept speculative enquiries

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Design, Administrative, and Strategy/Planning
• Industries: Construction

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