Bid Coordinator

SHAPE Australia; Western Australia; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

5 days additional paid leave per year

Career development to fast-track your

Individual Flexibility Plan

Competitive salary and profit-share up

Health and wellbeing benefits

Parental leave benefits

Regular social events

Job summary

SHAPE Australia in Perth is seeking a Bid Coordinator to turn our team’s experience into winning tender submissions across WA. You’ll work with the Bid Manager, estimating and delivery teams to assemble compelling bids for diverse projects.

You’ll collect documents, coordinate input from stakeholders, organize submissions, and maintain bid plans and content libraries. A marketing/administration qualification and procurement experience are preferred, with strong MS Word/Excel skills.

Qualifications

• Tertiary qualification in marketing or administration studies preferably.
• Experience in procurement or tender administration.
• Construction or construction services industry experience, preferably.
• An understanding of strategic thinking and the ability to consider different approaches.
• Good working knowledge of Microsoft Word and Excel.
• An honest, accountable approach, with respect for others and care for confidential information.
• Effective time management, attention to detail and a positive, adaptable mindset.

Responsibilities

• Collect and review tender documentation, and research client websites and annual reports to support submission preparation.
• Coordinate input from internal stakeholders and compile tender submissions, capability statements and expressions of interest.
• Assemble supporting information, including organisational charts, annual reports and certificates, and prepare submissions for sign-off.
• Organise submission production, including resource coordination, formatting, printing and binding.
• Establish and maintain Bid Action Plans, track submission requirements and share tender information with internal and external parties.
• Maintain the Bid and Strategy database and help develop reusable, high-quality submission content.

Skills

Tender coordination

Procurement experience

Strategic thinking

MS Word

MS Excel

Time management

Attention to detail

Education

Marketing/Administration qualification

Tools

Microsoft Word

Microsoft Excel

Job description

Shaping Spaces. Shaping Careers.

At SHAPE Australia, we’re for shaping spaces — and building people up along the way. We’re a leading national fitout and construction services specialist, combining local knowledge, diverse capability and a people-focused culture.

Our WA team of more than 70 people delivers fitout, refurbishment, new build and facilities maintenance projects across Perth and regional WA. From commercial workplaces to education, health, aged care, defence and transport environments, we’re known for reliability, technical capability and lasting client partnerships. Local strength, national backing and people who take pride in what we create together.

You’ll play a key role in:

Every project starts well before anyone steps onto site. As a Bid Coordinator in Perth, you’ll help turn our people’s experience and capability into a compelling case for choosing SHAPE. Working alongside our Bid Manager, estimating and delivery teams, you’ll contribute to winning work across WA’s diverse construction market — with plenty of opportunity to learn how the pieces come together.

• Collect and review tender documentation, and research client websites and annual reports to support submission preparation
• Coordinate input from internal stakeholders and compile tender submissions, capability statements and expressions of interest
• Assemble supporting information, including organisational charts, annual reports and certificates, and prepare submissions for sign-off
• Organise submission production, including resource coordination, formatting, printing and binding
• Establish and maintain Bid Action Plans, track submission requirements and share tender information with internal and external parties
• Maintain the Bid and Strategy database and help develop reusable, high-quality submission content

What you’ll bring:

You’re curious about what makes a client tick and take pride in helping a team put its best foot forward. You enjoy bringing different contributions together, asking thoughtful questions and finding a clear way through a challenge. If you’re ready to share ideas, learn from others and enjoy the team effort along the way, you’ll feel at home with our Perth team.

• A tertiary qualification in marketing or administration studies preferably
• Experience in procurement or tender administration
• Construction or construction services industry experience, preferably
• An understanding of strategic thinking and the ability to consider different approaches
• Good working knowledge of Microsoft Word and Excel
• An honest, accountable approach, with respect for others and care for confidential information
• Effective time management, attention to detail and a positive, adaptable mindset

Why SHAPE is a great place to work:

We have the ambitious vision to be ‘the place where everyone wants to work’. That’s why at SHAPE you’ll enjoy:

• A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
• 5 days additional paid leave per year
• Personalised career development to fast-track your growth with regular check-ins
• An ‘Individual Flexibility Plan’ to match your work/life needs
• Competitive salary and profit-share potential (up to 15% of your salary)
• Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
• Personalised parental leave benefits for your growing family
• Regular social events to connect with your colleagues, subcontractors, and clients