Project Coordinator

SHAPE; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

5 extra leave days per year

Profit-sharing up to 15%

Health & wellbeing benefits

Parental leave benefits

Regular social events

Job summary

SHAPE Australia is seeking a Project Coordinator for our Melbourne team to help bring complex fitout, refurbishment and construction projects to life. You will work with experienced project and site leaders to understand how the pieces come together and deliver outcomes for clients and communities.

You’ll support safety, planning and documentation, coordinate subcontractor work and maintain programmes and records in JOBPAC and Procore, contributing to timely delivery and quality results.

Qualifications

• Ideally, a building-related degree or diploma, completed or underway, or a trade background.
• An understanding of contemporary building practices and basic knowledge of head contracts and subcontracts
• Basic experience interpreting specifications and drawings for accuracy and buildability
• Strong working knowledge of Word, Excel, Microsoft Project, JOBPAC and Procore would be beneficial
• A stable work history and experience in a fast-paced, challenging environment
• An honest, accountable approach and respectful communication with colleagues, clients and subcontractors
• Effective time management, openness to feedback and a commitment to safe working practices

Responsibilities

• Support site safety through inductions, observations, audits, environmental monitoring and incident reporting
• Assist with subcontract negotiations, invoice processing, cost reports and cash flow forecasts
• Help prepare and update construction programmes, coordinate subcontractor work sequences and progress variation approvals
• Maintain project documentation, including requests for information, meeting minutes, subcontract amendments and drawing registers
• Support site setup, prepare dilapidation reports, monitor work quality and assist with defects management and close-out
• Keep project progress and compliance records current in JOBPAC and Procore, and contribute to improvements in project delivery systems

Skills

Strong communication

Time management

Problem solving

Attention to detail

Education

Building degree or diploma

Trade background

Head contracts knowledge

Tools

Word

Excel

Microsoft Project

JOBPAC

Procore

Job description

Shaping Spaces. Shaping Careers. At SHAPE Australia, we’re for shaping spaces — and building people up along the way. We’re a leading national fitout and construction services specialist, combining local knowledge, diverse capability and a people-focused culture.

Our Melbourne team of more than 120 people delivers complex fitout, refurbishment, and construction projects across the CBD and metropolitan region. Working across commercial, education, health and community sectors, we’re known for quality outcomes in live environments and lasting client partnerships. National backing. Local impact. A team that grows together.

You’ll play a key role in:

Get closer to the action and see how the pieces of a project come together. As a Project Coordinator in Melbourne, you’ll work alongside experienced project and site leaders, contributing to spaces that make a difference for our clients and their communities. It’s a chance to put your building knowledge into practice, broaden your experience and find your stride in a team that works hard and enjoys the journey together.

• Support site safety through inductions, observations, audits, environmental monitoring and incident reporting
• Assist with subcontract negotiations, invoice processing, cost reports and cash flow forecasts
• Help prepare and update construction programmes, coordinate subcontractor work sequences and progress variation approvals
• Maintain project documentation, including requests for information, meeting minutes, subcontract amendments and drawing registers
• Support site setup, prepare dilapidation reports, monitor work quality and assist with defects management and close-out
• Keep project progress and compliance records current in JOBPAC and Procore, and contribute to improvements in project delivery systems

What you’ll bring:

You’re someone who wants to understand the why, not just tick off the what. You take pride in a job well done, appreciate the people behind it and bring positive energy when things get busy. If you’re ready to roll up your sleeves, contribute your ideas and build your construction career alongside people who share their know-how, you’ll feel at home in our Melbourne team.

• Ideally, a building-related degree or diploma, completed or underway, or a trade background
• An understanding of contemporary building practices and basic knowledge of head contracts and subcontracts
• Basic experience interpreting specifications and drawings for accuracy and buildability
• Strong working knowledge of Word, Excel, Microsoft Project, JOBPAC and Procore would be beneficial
• A stable work history and experience in a fast-paced, challenging environment
• An honest, accountable approach and respectful communication with colleagues, clients and subcontractors
• Effective time management, openness to feedback and a commitment to safe working practices

Why SHAPE is a great place to work:

We have the ambitious vision to be ‘the place where everyone wants to work’. That’s why at SHAPE you’ll enjoy:

• A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
• 5 additional paid leave days every year
• Personalised career development to fast-track your growth with regular check-ins
• An ‘Individual Flexibility Plan’ to match your work/life needs
• Competitive salary and profit-share potential (up to 15% of your salary)
• Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
• Personalised parental leave benefits for your growing family
• Regular social events to connect with your colleagues, subcontractors, and clients

Help Shape What’s Next!

Want to know more?

Check us out at www.shape.com.au/careers.