Projects Administrator | Client & Projects Coordinator

Kobe P/L; Brisbane; On-site; AUD 60,000 - 70,000; Full time

Job summary

Kobe P/L is seeking a Projects Administrator to join our team in Murarrie, QLD. This full-time role supports the project administration function, acting as the backbone of our administrative processes and ensuring smooth communication across clients, internal teams, and management.

Key responsibilities include managing client enquiries, coordinating installation works, maintaining records, handling invoicing, and producing project documentation.

Qualifications

• Experience in a project administration role.
• Excellent written and verbal communication.
• Strong organisational and time management skills.
• Experience with client record-keeping and databases.
• Ability to work independently and as part of a team.

Responsibilities

• Manage client enquiries and requests professionally.
• Assist project managers with coordinating installation works.
• Maintain client records and databases.
• Liaise between clients, field teams and internal departments.
• Prepare documentation, invoices, and reports for billing.
• Prepare project documentation, Form 12's, SWMS, and NIA requests.
• Provide admin support to projects and sales teams.
• Handle telephone and email communications professionally.
• Escalate client issues to management when required.

Skills

Project coordination

Time management

Communication skills

Problem solving

Customer service

Team collaboration

Tools

SimPRO

Job description

Kobe P/L is seeking a Projects Administrator to join our team in Murarrie, QLD. This full-time role supports the project administration function, acting as the backbone of our administrative processes and ensuring smooth communication across clients, internal teams, and management.

Key responsibilities include managing client enquiries, coordinating installation works, maintaining records, handling invoicing, and producing project documentation.