Project Administrator

Kobe P/L; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Wellness programs

Career development

Job summary

Kobe P/L is seeking a Project Administrator to join our Murarrie, QLD team. This full-time role supports project teams from initiation to completion, ensuring deliverables are met on time and within scope.

The role offers exposure to diverse projects in a dynamic environment. Key responsibilities include supporting project managers, coordinating meetings, handling documentation, and managing invoices and data.

Qualifications

• Proven administrative experience in a project-based or fast-paced environment.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Word and Excel.
• Familiarity with project management tools (desirable).

Responsibilities

• Providing administrative support to project managers and the Sales & Installation Manager.
• Scheduling meetings, coordinating training, and arranging inductions.
• Preparing and distributing project documentation (SWMS, Form 12s, NIAs).
• Processing invoices, purchase orders and other financial documentation.
• Coordinating project communications between stakeholders.
• Maintaining project databases and data entry.
• Tracking timelines, milestones, and deliverables.
• Assisting with presentations and project proposals.
• Liaising with internal teams and external vendors.

Skills

Administrative experience

Organisational skills

Communication

Time management

Team player

Tools

Microsoft Word

Microsoft Excel

Project management software

simPRO

Job description

Kobe P/L is seeking a Project Administrator to join our team in Murarrie, QLD. This is a full-time position that plays a vital role in ensuring the smooth operation of our projects from initiation through to completion. As a Project Administrator, you will provide essential administrative support to project teams, helping to maintain organisation, streamline processes, and ensure that all project deliverables are met on time and within scope. This position is fundamental to our operational success and offers the opportunity to work across diverse projects within a dynamic environment.

Key responsibilities

• Providing administrative support to project managers and the Sales & Installation Manager
• Scheduling meetings, coordinating training, and arranging inductions as required
• Preparing and distributing project documentation, including SWMS, Form 12's, NIAs and other documentation as required
• Processing invoices, purchase orders, and other financial documentation related to projects
• Coordinating project communications and ensuring information flows effectively between stakeholders
• Assisting with data entry, data management, and the maintenance of project databases
• Tracking project timelines, milestones, and deliverables
• Supporting the preparation of presentations and project proposals
• Liaising with internal teams and external vendors to facilitate project requirements

What we're looking for

• Proven administrative experience, ideally within a project-based environment or similar fast-paced setting
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office applications, particularly Word and Excel
• Competency in using project management software or tools (desirable)
• Previous experience with simPRO job management software (desirable)
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently whilst being a collaborative team player
• Professional discretion and the ability to handle confidential information appropriately
• Time management skills with the capacity to meet deadlines consistently
• A proactive approach to problem-solving and process improvement

What we offer

At Kobe P/L, we value our employees and are committed to providing a supportive and rewarding work environment. We offer competitive remuneration commensurate with experience, opportunities for professional development and career advancement, and a collaborative workplace culture that encourages innovation and teamwork. Our team benefits from a focus on work-life balance, with flexible working arrangements where appropriate, and we provide access to employee wellness initiatives designed to support physical and mental health. We pride ourselves on fostering an inclusive workplace where every team member is valued and has the opportunity to grow within the organisation.

About us

Kobe P/L is a dynamic and forward-thinking organisation committed to delivering excellence across all our operations. With a strong reputation for professional service and attention to detail, we work across diverse sectors and projects that make a meaningful impact. Our company culture is built on collaboration, integrity, and continuous improvement. We believe in investing in our people and creating an environment where both employees and business thrive. Our mission is to deliver outstanding results through expert project management, strategic planning, and a dedicated team of professionals who are passionate about what they do.