Project Administrator

BD Building Projects; Sydney; Vor Ort; AUD 70.000 - 90.000; Vollzeit

Benefits dieser Stelle

Phone plan

Laptop computer

Flexible work arrangements

Competitive salary

Zusammenfassung

BD Building Projects Australia Pty Ltd is seeking an experienced and highly organised Project/Program Administrator to join our team and provide administrative and coordination support across our construction programs and projects.

Reporting to the Operations Manager, the Project/Program Administrator will coordinate and maintain the administrative functions that support the successful delivery of construction programs and projects.

Qualifikationen

• Experience in construction administration, project administration or program coordination.
• Experience supporting projects, programs or PM teams in a construction setting.
• Strong administrative and organisational skills with attention to detail.

Aufgaben

• Provide day-to-day administrative and coordination support across construction programs and projects.
• Coordinate project documentation: contracts, correspondence, reports, registers and records.
• Maintain project management systems, databases and electronic filing.
• Assist with schedules, work programs, meetings and milestone tracking.
• Liaise with project managers, site teams, subcontractors, suppliers, consultants and clients.
• Assist with preparation and distribution of progress reports and updates.
• Maintain registers including variations, RFIs, approvals, inspections, defects and correspondence.
• Assist with subcontractor and supplier documentation coordination.
• Support purchase orders, invoices, subcontractor claims and project expenditure.
• Monitor budgets, costs and commitments; escalate discrepancies.

Kenntnisse

Administrative coordination

Scheduling

Documentation control

Stakeholder comms

Budget support

MS Office / PM software

Ausbildung

Business or Construction Mgmt degree

Tools

Construction management software

Jobbeschreibung

BD Building Projects Australia Pty Ltd is an established construction company delivering high-end residential construction projects across multiple locations in Australia (Sydney HQ, Melbourne, Brisbane). We are committed to delivering quality projects safely, efficiently and to a high professional standard.

We are currently seeking an experienced and highly organised Project/Program Administrator to join our team and provide administrative and coordination support across our construction programs and projects.

About the Role

Reporting to the Operations Manager, the Project/Program Administrator will be responsible for coordinating and maintaining the administrative functions that support the successful delivery of construction programs and projects.

This role will work closely with project managers, site teams, subcontractors, suppliers, consultants and other stakeholders to ensure project information, documentation, schedules and administrative processes are accurate and up to date.

Key Responsibilities

• Provide day-to-day administrative and coordination support across construction programs and projects.
• Coordinate project and program documentation, including contracts, correspondence, reports, registers and records.
• Maintain project management systems, databases and electronic filing systems.
• Assist with project schedules, work programs, meetings and key milestone tracking.
• Liaise with project managers, supervisors, subcontractors, suppliers, consultants and clients.
• Assist with the preparation and distribution of project reports and progress updates.
• Maintain registers including variations, RFIs, approvals, inspections, defects and project correspondence.
• Assist with the coordination and tracking of subcontractor and supplier documentation.
• Support the administration of purchase orders, invoices, subcontractor claims and project expenditure.
• Assist with monitoring project budgets, costs and commitments and elevate discrepancies where required.
• Maintain records relating to site compliance, inductions, licences, insurances and other required documentation.
• Assist with the preparation of documentation for project audits, compliance requirements and reporting.
• Coordinate communications between office and site-based teams.
• Monitor deadlines and follow up outstanding documentation, approvals and actions.
• Assist with the implementation and improvement of administrative procedures and processes.
• Provide general administrative support to project and construction management teams.
• Maintain confidentiality and ensure project information is handled appropriately.

About You

You will be a highly organised and detail‑oriented professional with experience in construction administration, project administration or a similar environment.

Qualities we are seeking:

• Previous experience in a construction, engineering, property or project environment.
• Experience supporting construction projects, programs or project management teams.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• The ability to coordinate multiple priorities and meet deadlines.
• Experience dealing with subcontractors, suppliers and other project stakeholders.
• Experience using construction or project management software will be highly regarded.
• The ability to work independently while contributing effectively to a broader project team.
• A proactive approach and the ability to identify and resolve administrative issues.
• A professional and collaborative approach to working with project and site teams.

Qualifications & Experience

A qualification in Business Administration, Project Management, Construction Management or a related discipline will be advantageous.

Previous experience in a construction administration, project administration or program coordination role is highly desirable.

Knowledge of Australian construction industry processes, documentation and compliance requirements will be well regarded.

Why Join Us?

• Join an established and growing construction business.
• Work across a diverse portfolio of construction projects.
• Collaborative and supportive project environment.
• Opportunities for professional development and career progression.
• Competitive salary package.
• Flexible work arrangements
• Benefits such as phone plan and laptop computer