Project Coordinator - Sydney

Ayan Infotech Pty; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

AYAN InfoTech is seeking a Project Coordinator to join an exciting project team in Sydney. The role is a 6-month contract with potential extensions, requiring 5+ years of experience in project coordination.

You will support portfolio, program, and project management processes, including SAP EPPM, MS Project Online, and Power BI. Responsibilities include preparing status updates, budgets, reports, and discussion papers, while engaging senior stakeholders to realise project benefits.

Qualifications

• 3+ years Project Coordinator experience on projects/programs (PMO experience preferred).
• Strong portfolio, program, and project management processes experience.
• Experience with SAP EPPM (S4Hana) and MS Project Online.
• Experience with Power BI reporting and BI tools.
• Proven ability to analyse project/program/portfolio reporting and derive insights.
• Strong stakeholder engagement and communication with executives.
• Proficiency with Microsoft Office, including Excel pivot tables and VLOOKUP.

Responsibilities

• Coordinate projects/programs, potentially within a PMO, to deliver on schedule and benefits.
• Support scheduling, cost, risk, benefits, and change management.
• Prepare status updates, reports, budgets, and discussion papers.
• Utilise SAP EPPM, MS Project Online, and other PM tools.
• Develop BI reports and visualisations using Power BI.
• Engage stakeholders and translate outcomes into insights.
• Analyse reporting and provide relevant insights for decision makers.
• Collaborate in a program/portfolio environment.
• Manage competing priorities and communicate with senior executives.

Skills

Project coordination

Stakeholder engagement

Time management

Communication

Tools

MS Project Online

SAP EPPM

Power BI

Job description

AYAN InfoTech is looking for Project Coordinator to join an exciting project based in Sydney. The role offers you the opportunity to contribute towards an extremely well structured and mature environment, working on sophisticated enhancement projects.

Role

Project Coordinator

Location

Sydney

Contract Duration

6 Months with high possible extensions

Experience

5+ Years

Key Responsibilities

• 3+ years Project Coordinator experience working on projects/programs (either directly or in a PMO), ideally as a Project Coordinator or Portfolio/PMO Analyst or Consultant
• Strong experience of portfolio, program, and project management processes (e.g. scheduling, cost, risk management, benefits, change management).
• Proven experience preparing a range of project related documents as instructed, including status updates, reports, budgets, and discussion papers
• Demonstrated experience with SAP EPPM (S4Hana), Microsoft Project Online or other project management tools
• Demonstrated experience with reporting packages and Business Intelligence tools, especially Power BI platform (desktop, service and query)
• Proven Experience working with information consumers to realise outcomes and benefits
• Analysis of Project, Program and Portfolio reporting and developing meaningful and relevant insights and visualisations
• Proven experience in a program environment or a portfolio/program management office (Desirable)
• Strong stakeholder engagement and communication skills with the ability to influence diverse stakeholder groups including Senior Executives
• Proficiency in time management skills (including organisation, planning, and execution), ability to manage and deliver competing day-to-day priorities, balancing conflicting requirements from a diverse range of stakeholders.
• Proficiency with the Microsoft suite (Word, Excel, Powerpoint) eg: MS Excel knowledge of pivot tables, functions such as vlookup etc.

Contact

61-[phone] for more details.

Please note we will be able to contact only shortlisted candidates for this role. We thank you in advance for your interest.