Project Coordinator

IBC Recruitment; Sydney; Hybrid; AUD 83,000 - 138,000; Full time

Benefits offered by this job

Hybrid working arrangements

Job summary

IBC Recruitment is seeking a Project Coordinator (Financial Services) to support end-to-end coordination across projects in a Sydney-based, hybrid setting. The role reports to Project Managers and involves managing milestones, risks, and deliverables, with governance and financial tracking support.

The ideal candidate has 6+ years of project coordination experience in enterprise environments such as financial services or insurance, plus strong organisational and reporting skills.

Qualifications

• 6+ years' experience as a Project Coordinator.
• Experience in enterprise environments such as financial services or insurance.
• Strong organisational skills with meticulous attention to detail.

Responsibilities

• Provide day-to-day coordination support across projects and workstreams.
• Maintain project plans, schedules, RAID logs and action registers.
• Prepare project status reports, dashboards, meeting minutes and presentations.
• Coordinate project meetings, workshops and stakeholder communications.
• Track milestones, dependencies, deliverables and outstanding actions.
• Support project governance, financial tracking, budget reporting and documentation.
• Assist with resource coordination and management of project deliverables.
• Ensure project documentation is maintained in line with organisational governance standards.
• Proactively identify delivery risks, issues and dependencies, escalating where required.

Skills

Project coordination

Stakeholder engagement

Attention to detail

Time management

MS Excel

PowerPoint

Jira

Confluence

MS Project

Tools

Jira

Confluence

MS Project

Excel

PowerPoint

Job description

Project Coordinator (Financial Services)

Location: Sydney (Flexible Working) - Must be Sydney based

Contract: Initial 6-month contract

Rate: Up to $750 per day incl. super

Working closely with Project Managers, business/technical stakeholders and delivery teams, you will provide end-to-end coordination support across project activities, ensuring milestones, actions, risks and deliverables are effectively managed.

Key Responsibilities

• Provide day-to-day coordination support across projects and workstreams.
• Maintain project plans, schedules, RAID logs and action registers.
• Prepare project status reports, dashboards, meeting minutes and presentations.
• Coordinate project meetings, workshops and stakeholder communications.
• Track milestones, dependencies, deliverables and outstanding actions.
• Support project governance, financial tracking, budget reporting and documentation.
• Assist with resource coordination and management of project deliverables.
• Ensure project documentation is maintained in line with organisational governance standards.
• Proactively identify delivery risks, issues and dependencies, escalating where required.

About You

• Previous experience in a Project Coordinator role (around 6+ years exp)
• Experience supporting projects within an enterprise environment such as financial services or insurance
• Strong organisational skills, with excellent attention to detail.
• Experience maintaining project plans, RAID logs and governance documentation.
• Strong stakeholder engagement and communication skills is a must
• Excellent reporting and documentation capabilities.
• Proficiency in Microsoft Excel, PowerPoint and project management tools such as Jira, Confluence or MS Project.
• The ability to manage competing priorities and work effectively across multiple teams.

What's on Offer

• Opportunity to join a well-established financial services organisation.
• Exposure to business-critical projects and transformation initiatives.
• Fun, collaborative team environment with experienced project professionals.
• Hybrid working arrangements.
• Initial 6-month contract with potential for extension.

Please note that due to onboarding you must hold Australian Citizenship or have your own permanent residency.