Project Coordinator/Analyst

Paxus Australia Pty Ltd.; Adelaide; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Paxus Australia Pty Ltd. is seeking a Project Coordinator / Analyst in Adelaide to support project delivery by coordinating activities, tracking progress and maintaining work plans. You will prepare dashboards, reports, and updates while working with the Project Manager and teams to meet deadlines and manage risks.

Hybrid work arrangement with 3 days in the office. The role requires strong organisation, planning, and communication skills and 2–5 years’ experience in project coordination or

Qualifications

• 2–5 years' experience in project coordination, project support, delivery coordination, business analysis, or project administration.

Responsibilities

• Translate project schedules into actionable work plans and short‑term look‑ahead plans.
• Coordinate with team members to confirm deliverables, priorities, and deadlines.
• Track progress, follow up on outstanding actions, and elevate delays or risks.
• Maintain project activity, decision, risk, issue, and dependency registers.
• Prepare project dashboards, status reports, presentations, and management updates.
• Coordinate project meetings, workshops, agendas, minutes, and action logs.
• Support stakeholder communications, project governance, and steering committee reporting.
• Maintain accurate and up‑to‑date project documentation.

Skills

Organisational skills

Planning

Coordination

Stakeholder management

Communication

Tools

Microsoft Excel

PowerPoint

Collaboration tools

Job description

Project Coordinator / Analyst

Location: Adelaide, SA Contract: 6 months Work Arrangement: Hybrid – 3 days in the office

About the Role

We are seeking a Project Coordinator / Analyst to support project delivery by coordinating activities, tracking progress, maintaining work plans, and preparing reports. Working closely with the Project Manager and project teams, you will help ensure deadlines are met, risks are identified early, and stakeholders remain informed.

Key Responsibilities

• Translate project schedules into actionable work plans and short‑term look‑ahead plans.
• Coordinate with team members to confirm deliverables, priorities, and deadlines.
• Track progress, follow up on outstanding actions, and elevate delays or risks.
• Maintain project activity, decision, risk, issue, and dependency registers.
• Prepare project dashboards, status reports, presentations, and management updates.
• Coordinate project meetings, workshops, agendas, minutes, and action logs.
• Support stakeholder communications, project governance, and steering committee reporting.
• Maintain accurate and up‑to‑date project documentation.

Key Requirements

• 2–5 years' experience in project coordination, project support, delivery coordination, business analysis, or project administration.
• Strong organisational, planning, and coordination skills.
• Ability to translate high‑level project schedules into practical work plans.
• Proficiency in Microsoft Excel, PowerPoint, and collaboration tools.
• Strong communication and stakeholder management skills.
• Ability to manage competing priorities, follow through on commitments, and work effectively across teams.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.