Project Administration Specialist

Schweitzer Engineering Laboratories; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Schweitzer Engineering Laboratories in Melbourne, Australia, seeks an Account Administrator to support project teams with administrative tasks, create and manage project records, and oversee documentation for validation and traceability.

You will coordinate procurement and logistics, assist with invoicing, and maintain customer portals and communications. Strong MS Office skills, 2–3 years of related experience, and meticulous attention to detail are essential.

Qualifications

• High school diploma required or equivalent.
• 2–3 years of experience in project management support, admin, or related role.
• Knowledge of project management support skills, procurement, and document control.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and take initiative.
• Background check results must be satisfactory to SEL.

Responsibilities

• Support project teams and different departments with administrative activities.
• Create new projects and records, ensuring inputs for validation, planning, billing terms, and customer portal administration.
• Maintain document control of projects and ensure inputs/outputs are saved and traceable.
• Support project communications, correspondences, and information flow; submit deliverables and track stakeholder responses.
• Manage procurement and logistics activities: vendor setup, purchase requisitions, order processing, inventory traceability, shipment coordination, and delivery documentation.
• Assist with invoice preparation and invoicing activities as needed.
• Follow SEL Values and World Class Manufacturing Principles.
• Understand. Create. Simplify.
• Other duties as assigned.

Skills

Project support

Procurement knowledge

Document control

Microsoft Office

Communication skills

Organization

Multi-priority management

Background check OK

Education

High School Diploma

Bachelor's degree

Tools

Deltek Vantagepoint

ERP software

Microsoft Outlook

Microsoft Teams

Job description

Schweitzer Engineering Laboratories in Melbourne, Australia, seeks an Account Administrator to support project teams with administrative tasks, create and manage project records, and oversee documentation for validation and traceability.

You will coordinate procurement and logistics, assist with invoicing, and maintain customer portals and communications. Strong MS Office skills, 2–3 years of related experience, and meticulous attention to detail are essential.