Project Admin & Records Coordinator

Schweitzer Engineering Laboratories, Inc.; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Schweitzer Engineering Laboratories, Inc. in Australia seeks an administrative support specialist to back project teams with clerical tasks, records management, and stakeholder communications.

The role requires 2–3 years in project management support or administration, proficiency in MS Office, and strong organizational skills. You will participate in procurement, invoicing, and ensuring traceability across project documents, while aligning with SEL values and operational principles.

Qualifications

• High School Diploma and 2–3 years in a project management support/admin role.
• Familiar with procurement, document control, and project terminology.
• Proficient in Word, Excel, PowerPoint; strong written and verbal communication.
• Excellent organization and ability to manage multiple priorities; reliable.

Responsibilities

• Support project teams with administrative tasks and record creation.
• Maintain project documents, inputs, outputs, and traceability.
• Assist with communications, correspondences, and stakeholder follow-up.
• Oversee procurement and logistics, vendor setup, and order processing.
• Assist invoicing, portal submissions, and related financial tasks.
• Adhere to SEL values and manufacturing principles.

Skills

Microsoft Office Suite (Word, Excel,  

Education

High School Diploma

Bachelor’s degree in Business/PM/Administration

Tools

Deltek Vantagepoint

Outlook

Teams

ERP software

Job description

Schweitzer Engineering Laboratories, Inc. in Australia seeks an administrative support specialist to back project teams with clerical tasks, records management, and stakeholder communications.

The role requires 2–3 years in project management support or administration, proficiency in MS Office, and strong organizational skills. You will participate in procurement, invoicing, and ensuring traceability across project documents, while aligning with SEL values and operational principles.