Project Administrator

Eastern Underground Pty Ltd; Kinglake; On-site; AUD 20,000 - 40,000; Part time

Job summary

Eastern Underground Pty Ltd in Kinglake, VIC is seeking an experienced Project Administrator on a permanent part-time basis. The role provides high-level administrative support to ensure efficient daily operations and successful project delivery across Victoria.

The ideal candidate thrives in a fast-paced environment, handles multitasking well, and brings strong Microsoft Word/Excel skills, data entry and document control expertise to the team.

Qualifications

• Background in a Project Administration role, ideally supporting construction, civil, or infrastructure operations.
• Intermediate proficiency in Word and Excel, with data entry, reporting, and cloud filing (OneDrive/SharePoint).
• Excellent time management with the ability to prioritise tasks in a fast-paced environment.
• Meticulous approach to documentation accuracy and record management.
• Strong written and verbal communication across internal teams, clients and external trades.
• Ability to work autonomously while collaborating within a project team.

Responsibilities

• Administrative & Management Support: Provide direct administrative assistance to the Project Manager and HSEQ Manager, including reporting, data entry, and record management.
• Document Control: Manage project correspondence, filing, and site documentation maintenance using OneDrive and SharePoint.
• Quality & Compliance: Assist with quality documentation to ensure all project records are accurate, up to date, and compliant.
• Stakeholder Coordination: Coordinate daily administrative activities involving subcontractors, suppliers, and external trades.
• Client & Contractual Support: Assist with customer liaison and contractual obligations, including certification requirements and project documentation.
• Pipeline Support: Set up new job leads and prepare project files for team follow-up.

Skills

Project administration

Word

Excel

Data entry

OneDrive/SharePoint

Time management

Attention to detail

Communication

Autonomous work

Team collaboration

Tools

OneDrive

SharePoint

MS Word

MS Excel

Job description

Eastern Underground Pty Ltd – Kinglake VIC

Eastern Underground is seeking an experienced, proactive Project Administrator to join our team on a permanent part-time basis. Playing a vital role in supporting the successful delivery of projects across Victoria, you will provide high-level administrative support to ensure efficient daily operations and seamless project execution.

This position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys a diverse range of responsibilities.

Key Responsibilities

• Administrative & Management Support: Provide direct administrative assistance to the Project Manager and HSEQ Manager, including reporting, data entry, and record management.
• Document Control: Manage project correspondence, filing, and site documentation maintenance using OneDrive and SharePoint.
• Quality & Compliance: Assist with quality documentation to ensure all project records are accurately maintained, up to date, and compliant.
• Stakeholder Coordination: Coordinate daily administrative activities involving subcontractors, suppliers, and external trades.
• Client & Contractual Support: Assist with customer liaison and contractual obligations, including certification requirements and project documentation.
• Pipeline Support: Set up new job leads and prepare project files for team follow-up.

About You

• Relevant Experience: Background in a Project Administration (or similar) role, ideally supporting construction, civil, or infrastructure operations.
• Technical Skills: Intermediate proficiency in Microsoft Word and Excel, with strong data entry, reporting, and cloud filing (OneDrive/SharePoint) capabilities.
• Organizational Skills: Excellent time management with a proven ability to prioritize tasks effectively in a fast-paced environment.
• Attention to Detail: Meticulous approach to documentation accuracy and record management.
• Communication: Strong written and verbal communication skills across internal teams, clients, and external trades.
• Work Style: Ability to work autonomously while collaborating effectively within a broader project team.