Projects Administrator - Operations, Scheduling & Invoicing

Stowe Australia; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Stowe Australia is seeking an experienced Projects Administrator to support Project Managers and the Client Service Administration team. The role requires a minimum of 1 year in administration and a strong ability to work in a team as well as independently.

Responsibilities includesite safety administration, procurement coordination, project documentation, scheduling, budgeting support, and client invoicing. Full-time Australian rights are required.

Qualifications

• 1+ year of experience in administration/support roles.
• Excellent communication and organisational skills.
• Ability to work both independently and in a team.

Responsibilities

• Provide administrative support to Project Managers and the Client Service Administration team.
• Manage site safety documentation, training bookings and inductions.
• Coordinate procurement activities: quotes, POs, deliveries, and quality controls.
• Assist with project documentation: contracts, permits, drawings, specifications and ACC filings.
• Support scheduling, subcontractor coordination, and project planning.
• Assist with budgeting, expense tracking and cost control under PM guidance.
• Support project closeout, inspections, and warranty management.
• Prepare and issue monthly client invoices.

Skills

Communication

Organisation

Teamwork

Independent work

Job description

Stowe Australia is seeking an experienced Projects Administrator to support Project Managers and the Client Service Administration team. The role requires a minimum of 1 year in administration and a strong ability to work in a team as well as independently.

Responsibilities includesite safety administration, procurement coordination, project documentation, scheduling, budgeting support, and client invoicing. Full-time Australian rights are required.