Proactive Office Administrator & Operations Support

Adventure Caravans; City of Melbourne; On-site; AUD 60,000 - 72,000; Full time

Job summary

Adventura Caravans is seeking an capable Office Administrator to own day-to-day office administration and help improve systems as the business grows. The role is hands-on and requires taking initiative to address needs and drive improvements.

You will manage visitors, calls, and correspondence, support onboarding, and assist with reports and documents, while maintaining office operations and coordinating events and travel.

Qualifications

• Proactive, solution-focused, ownership mindset.
• Strong English written and verbal communication.
• Highly organised with ability to manage competing priorities.
• Experience in office management or senior administration.

Responsibilities

• Welcoming clients and visitors.
• Managing calls, mail, and general correspondence including customer follow-up.
• Assisting with reports, proposals, presentations, and documents.
• Providing general administrative support across the business.
• Co-ordinating office supplies, maintenance, and contractors.
• Supporting staff onboarding and offboarding.
• Maintaining office equipment, asset registers and access cards.
• Co-ordination of staff and client events, catering and travel.
• Co-ordination of OHS and warranty claims.

Skills

Advanced Outlook

Microsoft Word

Excel (intermediate-advanced)

Microsoft 365

CRM/ERP familiarity

Strong communication

Tools

PDF software

CRM/ERP systems

Online business systems

Job description

Adventura Caravans is seeking an capable Office Administrator to own day-to-day office administration and help improve systems as the business grows. The role is hands-on and requires taking initiative to address needs and drive improvements.

You will manage visitors, calls, and correspondence, support onboarding, and assist with reports and documents, while maintaining office operations and coordinating events and travel.