Proactive Executive Assistant & Operations Coordinator

MyLoans Services Pty; North Sydney Council; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Career growth path

Process improvement culture

Stable work environment

Job summary

MyLoans Services Pty is seeking a reliable, detail-oriented Office Administrator to support our team. You will handle daily office administration, manage company accounts, and act as a coordination point between management, staff, and departments to ensure accurate information flow and timely task execution.

The role requires strong judgment, risk awareness, and the ability to identify issues early, propose solutions, and report progress and risks to supervisors.

Qualifications

• 2+ years in administration or supporting a management team.
• Experience in account management, payment follow-up or finance support preferred.
• Cross-department coordination experience preferred.
• Strong written and verbal Chinese; basic English preferred.

Responsibilities

• Communicate management directives accurately and consolidate employee feedback.
• Manage designated bank, supplier and platform accounts; document and record-keep.
• Coordinate administrative needs across departments; clarify owners and deadlines.
• Schedule meetings for Director and management; prepare materials and track action items.
• Identify risks, report anomalies promptly and escalate as needed.
• Suggest operational improvements and report progress clearly.

Skills

Sound judgement

Prioritisation & time management

Independent thinking

Issue identification

Escalation awareness

Risk awareness

Attention to detail

Cross-department coordination

Education

College degree or above in Administration/Business/Finance

Tools

Microsoft Office

Job description

MyLoans Services Pty is seeking a reliable, detail-oriented Office Administrator to support our team. You will handle daily office administration, manage company accounts, and act as a coordination point between management, staff, and departments to ensure accurate information flow and timely task execution.

The role requires strong judgment, risk awareness, and the ability to identify issues early, propose solutions, and report progress and risks to supervisors.