Automotive Admin & Projects Coordinator

Autopact; Sunshine Coast Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Exclusive retail discounts & rewards—<

Employee Assistance Program (EAP) - 24

Development opportunities and on the‑?

Discounted health insurance

Job summary

Autopact is seeking a well-organised, detail-oriented Automotive Administration Assistant to join our Head Office team on a full-time, permanent basis.

In this dual-support role, you will provide hands-on administrative and processing support across two key functions: assisting the Network Development & Group Projects Manager with documentation, trackers, and applications, and supporting our Executive Support Officer with general Head Office administration.

Qualifications

• Prior administrative, coordination or data-entry experience.
• Automotive or dealer group experience valued but not required.
• Strong organisational skills and ability to manage multiple trackers.
• Proactive, reliable approach to processing and admin tasks.

Responsibilities

• Network Development Support: Prepare EOI submissions, manage application trackers, collate supporting documentation, and monitor OEM portals.
• CI Upgrade Administration: Track compliance milestones across dealership sites, process funding claims, purchase orders, and invoices, and help coordinate works with contractors.
• Greenfield & Project Tracking: Maintain pipeline trackers, assist with basic market research data collection, schedule meetings, and take project minutes.
• Stock Control Coordination: Consolidate monthly dealership stock data, maintain reporting templates, and distribute meeting packs.
• General Administration: Provide day-to-day administrative support as directed by the Executive Support Officer.

Skills

Organisational skills

Attention to detail

Written and verbal communication

MS Excel/Word/Outlook

DMS / OEM portals experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Dealer Management Systems (DMS)

OEM portals

Job description

Autopact is seeking a well-organised, detail-oriented Automotive Administration Assistant to join our Head Office team on a full-time, permanent basis.

In this dual-support role, you will provide hands-on administrative and processing support across two key functions: assisting the Network Development & Group Projects Manager with documentation, trackers, and applications, and supporting our Executive Support Officer with general Head Office administration.