Dynamic Office & Operations Coordinator

Prospex Recruiting; City of Monash; On-site; AUD 50,000 - 70,000; Full time

Job summary

Prospex Recruiting partners with a dynamic organisation to recruit a highly organised support professional for the Victoria-based team. You will be the first contact for staff, visitors and customers, delivering essential day‑to‑day office coordination and administrative support across multiple locations.

Reporting to the Support Team Leader, you will triage enquiries, manage reception, coordinate travel, process invoices and support Accounts Payable, Facilities and HR with systems like Pronto,

Qualifications

• Experience in reception, office administration or facilities coordination.
• Experience supporting finance functions like invoice processing and coding.
• Strong communication and exceptional organisational skills.
• Discretion with confidential information and access control.

Responsibilities

• Manage reception duties, greet visitors and handle calls.
• Triaging customer enquiries and PO enquiries.
• Coordinate office supplies, logistics and deliveries across sites.
• Support printing, meeting setups and catering for staff.
• Maintain office standards, cleaning of kitchen and common areas.
• Coordinate domestic/international travel and accom‑modation.
• Process travel invoices and ensure correct project codes.
• Manage building access (FOBs) and user accounts in systems.
• Log ad-hoc tickets in the OSCAR system and assist AP with invoices.
• Coordinate uniforms and training logistics, including ASHRAE courses.

Skills

Reception

Office administration

Operations support

Facilities coordination

Invoice processing

Coding checks

Google Workspace

Microsoft Office

Tools

Pronto

Bluebeam

OSCAR

Job description

Prospex Recruiting partners with a dynamic organisation to recruit a highly organised support professional for the Victoria-based team. You will be the first contact for staff, visitors and customers, delivering essential day‑to‑day office coordination and administrative support across multiple locations.

Reporting to the Support Team Leader, you will triage enquiries, manage reception, coordinate travel, process invoices and support Accounts Payable, Facilities and HR with systems like Pronto,