Proactive Office Coordinator: Ownership & Systems

Paul Marc Partners; City of Melbourne; On-site; AUD 50,000 - 60,000; Full time

Job summary

Paul Marc Partners is seeking an organised Administration Assistant / Office Coordinator in Armadale to support daily operations. You will manage client communication, keep systems tidy, and own key administrative processes as you settle in.

The role is hands-on, with opportunities to improve workflows and client follow-up, ensuring timely progress and accurate records in a small accounting firm environment.

Qualifications

• Experience in administration or office support is required.
• Experience in accounting or professional services is a bonus but not required.
• Excellent written and verbal communication skills.

Responsibilities

• Managing the office inbox and triaging client emails.
• Following up clients for outstanding documents and information.
• Sending and managing document requests through Content Snare.
• Preparing and sending documents for signing (Annature).
• Updating workflow trackers and ensuring jobs are progressing.
• Monitoring outstanding tasks and following up with clients or team members.
• Collating and organising documents for accountants.
• General office administration and support.

Skills

Organised

Proactive

Strong communication

Microsoft Excel

Tools

Microsoft Excel

Job description

Paul Marc Partners is seeking an organised Administration Assistant / Office Coordinator in Armadale to support daily operations. You will manage client communication, keep systems tidy, and own key administrative processes as you settle in.

The role is hands-on, with opportunities to improve workflows and client follow-up, ensuring timely progress and accurate records in a small accounting firm environment.