Prison Operations Admin Specialist

Department of Justice and Community Safety VIC; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

Department of Justice and Community Safety VIC in Melbourne Western Suburbs is seeking an Operational Support Officer to provide administrative support to operational managers and help keep daily operations organised and compliant.

You will coordinate incident documents, schedule meetings and interviews, update procedures, prepare monthly reports, and maintain accurate records, contributing to safe prison operations and continuous improvement.

Qualifications

• No formal qualification is required for this role.
• Experience in office administration and confidence using business systems and digital tools.
• Advanced Excel skills with formulas, pivot tables and data charts.

Responsibilities

• Coordinate accurate incident documents and packs within required timeframes.
• Schedule meetings and interviews, keeping clear attendance and database records.
• Update current operating procedures and duty statements to meet operational needs.
• Prepare accurate monthly reports by gathering information and maintaining records.
• Coordinate timely meeting packs, minutes, reports and follow-up actions.

Skills

Advanced Excel

Office administration

Data literacy

Digital tools proficiency

Tools

Microsoft Office

Database systems

Job description

Department of Justice and Community Safety VIC in Melbourne Western Suburbs is seeking an Operational Support Officer to provide administrative support to operational managers and help keep daily operations organised and compliant.

You will coordinate incident documents, schedule meetings and interviews, update procedures, prepare monthly reports, and maintain accurate records, contributing to safe prison operations and continuous improvement.