Prison Operations Admin Specialist

Department of Justice and Community Safety, Victoria

Geelong

On-site

AUD 62,000 - 80,000

Full time

2 days ago

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Job summary

Department of Justice and Community Safety in Geelong seeks an Operational Support Officer to provide essential administrative support to the prison operations. You will help keep daily operations organised, accurate and compliant, coordinating incident documents and meeting packs while maintaining records.

The role requires strong office skills, confidence with business systems, and advanced Excel capabilities.

Qualifications

Experience in office administration and confidence using business systems and digital tools.
Advanced Excel skills including formulas, pivot tables and data charts.
Sound knowledge of policies, procedures, privacy and records management requirements.
Proven office administration skills, including meetings, reports, correspondence and filing.

Responsibilities

Provide administrative support to operational managers and keep daily operations organised and compliant.
Coordinate accurate incident documents and packs within required timeframes.
Schedule meetings and interviews, maintaining attendance and records.
Update operating procedures and duty statements to meet needs.
Prepare accurate monthly reports by gathering information and maintaining records.
Coordinate timely meeting packs, minutes, reports and follow-up actions.