Prison Operations Admin Specialist

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

The Department of Justice and Community Safety in Victoria is seeking an Operational Support Officer to provide essential administrative support to our prison operations. You will help keep daily operations organized, accurate and compliant, coordinating incident documents, meetings and reports.

This ongoing, full‑time role offers the opportunity to work with managers and operational teams, develop recording and data skills, and use business systems and Excel.

Qualifications

• No formal qualification is required for this role.
• Experience in office administration and confidence using business systems and digital tools.
• Strong computer skills across business systems, databases and digital communication tools.
• Advanced Excel skills, including formulas, pivot tables and data charts.

Responsibilities

• Coordinate accurate incident documents and packs within required timeframes
• Schedule meetings and interviews, keeping clear attendance and database records
• Update current operating procedures and duty statements to meet operational needs
• Prepare accurate monthly reports by gathering information and maintaining records
• Coordinate timely meeting packs, minutes, reports and follow-up actions

Skills

Office administration

Data management

Digital tools

Record keeping

Policy knowledge

Attention to detail

Tools

Excel

Databases

Digital communication tools

Business systems

Job description

The Department of Justice and Community Safety in Victoria is seeking an Operational Support Officer to provide essential administrative support to our prison operations. You will help keep daily operations organized, accurate and compliant, coordinating incident documents, meetings and reports.

This ongoing, full‑time role offers the opportunity to work with managers and operational teams, develop recording and data skills, and use business systems and Excel.