Prison Operations Admin Specialist

State of Victoria; Geelong; On-site; AUD 62,000 - 80,000; Full time

Job summary

State of Victoria is seeking an Operational Support Officer in Geelong to provide administrative support to operational managers and help keep daily operations organised, accurate and compliant. You will coordinate incident documents and packs, schedule meetings and interviews, update procedures and duty statements, prepare monthly reports, and maintain records with timely follow-up actions.

No formal qualification is required; strong Excel skills and privacy and records management knowledge are

Qualifications

• Experience in office administration and records management.
• Strong Excel skills including formulas, pivot tables and data charts.
• Understanding of privacy and records management requirements.

Responsibilities

• Coordinate accurate incident documents and packs within required timeframes.
• Schedule meetings and interviews, keeping attendance and database records.
• Update operating procedures and duty statements to meet operational needs.
• Prepare accurate monthly reports by gathering information and maintaining records.
• Coordinate timely meeting packs, minutes, reports and follow-up actions.

Skills

Administrative support

Office software

Digital communication tools

Records management

Tools

Microsoft Excel

Records management software

Job description

State of Victoria is seeking an Operational Support Officer in Geelong to provide administrative support to operational managers and help keep daily operations organised, accurate and compliant. You will coordinate incident documents and packs, schedule meetings and interviews, update procedures and duty statements, prepare monthly reports, and maintain records with timely follow-up actions.

No formal qualification is required; strong Excel skills and privacy and records management knowledge are