Pilbara Site Admin & Project Support Specialist

BHP Group; Shire Of East Pilbara; On-site; AUD 65,000 - 90,000; Full time

Job summary

BHP in Western Australia seeks a proactive Site Administrator to support the Mooka Ore Car Maintenance team and broader site operations in Pilbara. You will manage calendars, coordinate events, assist with onboarding and travel bookings, and maintain records in SharePoint and SAP workflows.

You will work autonomously to meet tight deadlines, communicate clearly, and handle confidential information with diplomacy.

Qualifications

• Experience in a Site Administration or similar (PA, EA).
• Excellent verbal, written communication and interpersonal skills.
• High level of attention to detail and process accuracy.
• Able to work autonomously, proactively, and able to meet strict deadlines and targets.
• Ability to support higher level project delivery (administrative perspective).
• Experience using BHP internal systems including SAMS Workflow, SharePoint, 1DOC and D2 Controlled Documents is highly desirable.
• Experience within an operational / execution environment (highly desirable).

Responsibilities

• Provide a high level of support to the Mooka Ore Car Maintenance team.
• Assist with calendar management.
• Coordination of events and functions including team building days, offsite meetings and training sessions.
• Visa & AMEX reconciliations.
• Assist to manage employee and contingent worker movements.
• Assist with site access for team members, contractors and visitors.
• Prepare onboarding material for new starters.
• 1SAP reservations, requisitions, and notifications.
• Flight & accommodation bookings via Workflow & AEGBT portal.
• Managing confidential and sensitive matters with diplomacy.
• Order and maintain stationery, office equipment, PPE and crib room supplies.
• Create and maintain registers in MS Excel and SharePoint.
• Provide project management and delivery support to Specialists (as required).

Skills

Site administration

Communication skills

Attention to detail

Autonomous / proactive

Meet deadlines

Tools

1SAP

Microsoft Office

SharePoint

SAMS Workflow

D2 Controlled Documents

1DOC

Job description

BHP in Western Australia seeks a proactive Site Administrator to support the Mooka Ore Car Maintenance team and broader site operations in Pilbara. You will manage calendars, coordinate events, assist with onboarding and travel bookings, and maintain records in SharePoint and SAP workflows.

You will work autonomously to meet tight deadlines, communicate clearly, and handle confidential information with diplomacy.