Site Administrator - Solar Construction Operations

Multicultural Consulting Services Pty; City Of Karratha; On-site; AUD 60,000 - 85,000; Full time

Job summary

Multicultural Consulting Services Pty is seeking an organised site administrator to coordinate administration for a solar construction team in Western Australia’s Pilbara region. Reporting to the project manager, you will manage personnel mobilisation, travel and compliance records on a 14 days on / 7 off roster.

You will maintain Avetta compliance, arrange travel and roster logistics, and support site leadership with daily admin, timesheets, invoices and documentation across transport, defence

Qualifications

• Site administration or mobilisation experience in construction/mining/infrastructure.
• FIFO/DIDO with high-volume travel bookings.
• Hands-on mobilisation system experience, Avetta.
• Microsoft Office skills and accurate record keeping.
• Ability to work independently in a busy site environment.
• Strong communication with clients, subcontractors and site teams.
• Driver licence; Business/Administration diploma highly regarded.

Responsibilities

• Coordinate workforce mobilisation and onboarding and Avetta compliance records.
• Arrange travel, accommodation and roster logistics.
• Support project and site leadership with daily administration.
• Maintain training, competency, plant, visitor and induction registers.
• Assist timesheets, purchase orders, invoice receipting and cost tracking.
• Manage document control, meeting minutes, noticeboards and reports.

Skills

Communication

Independent work

Record keeping

Time management

Client coordination

Education

Business/Administration diploma

Tools

Avetta

Microsoft Office

Job description

Location: Pilbara project site south of Karratha, Western Australia.

About The Employer

Our client is an engineering and construction business working across transport, defence and major infrastructure. It combines project delivery expertise with a focus on collaboration, technical improvement and sustainable outcomes.

The Opportunity

Coordinate administration for a solar construction team in Western Australia’s Pilbara region. Reporting to the project manager, you will focus on personnel mobilisation, travel and compliance records. The applicable roster is 14 days on and seven days off.

Your Responsibilities

• Coordinate workforce mobilisation and onboarding and maintain Avetta compliance records.
• Arrange travel, accommodation and roster logistics.
• Support project and site leadership with daily administration.
• Maintain training, competency, plant, visitor and induction registers.
• Assist timesheets, purchase orders, invoice receipting and cost tracking.
• Manage document control, meeting minutes, noticeboards and reports.

RequirementsSkills, Education And Requirements

• Site administration, project administration or mobilisation experience in construction, mining or infrastructure.
• FIFO/DIDO experience with high-volume travel bookings.
• Hands-on mobilisation-system experience, particularly Avetta.
• Intermediate to advanced Microsoft Office skills and accurate record keeping.
• Ability to work independently and prioritise in a busy site environment.
• Strong communication with clients, subcontractors and site teams.
• A current driver licence; a Business or Administration diploma is highly regarded.

BenefitsWhy Join?

• Remuneration aligned with market conditions, experience and contribution.
• Opportunities to develop across transport, defence and renewable energy projects.
• Ongoing professional learning and pathways into future leadership roles.
• Parental leave provisions that accommodate different family needs.
• Flexible arrangements may be discussed according to the position and project requirements.

Applications from diverse backgrounds are welcomed.