Personal Assistant To Ggm, Taxation & Ggm, Transformation

Mirvac; Sydney; On-site; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Competitive base salary, superannation

Flexible working arrangements

Professional development and career

Inclusive workplace culture with DEI

Job summary

Mirvac is seeking an Executive Assistant to the Chief Executive in Sydney, with occasional travel to Gosford. This full-time, fixed-term role provides proactive, confidential executive support and diary management at the highest level.

You will coordinate meetings, prepare briefing notes, handle correspondence, and liaise with senior stakeholders. Strong Microsoft 365 skills and impeccable discretion are essential, as you will balance priorities in a fast-paced environment.

Qualifications

• Experience supporting a senior executive in a fast-paced environment.
• Strong organisational and prioritisation skills with competing deadlines.
• Discretion handling confidential information and sensitive issues.
• Excellent written and verbal communication for executive correspondence.
• Ability to anticipate needs and adapt to changing priorities.
• Experience preparing clear, accurate executive briefs and notes.

Responsibilities

• Act as key contact for the Chief Executive, assess requests, prioritise and escalate appropriately.
• Manage the Chief Executive’s diary, travel and engagements to optimise time.
• Coordinate meetings, agendas, papers and briefing notes with follow-up.
• Prepare and review high-level correspondence and submissions.
• Research and collate information to support informed decision‑making.
• Liaise with senior executives and external stakeholders on behalf of the CEO.
• Maintain administrative practices and records for the Office of the Chief Executive.

Skills

Executive support

Microsoft Office

Diary management

Communication skills

Prioritisation

Independent work

Administrative duties

Tools

Microsoft 365

Outlook

Teams

SharePoint

PowerPoint

Excel

Job description

Executive Assistant – Chief Executive

Location: Sydney, with travel to Gosford as required.

Employment type: Ongoing. Contract type: Fixed Term. Hours: Full time.

Salary: $116,981 - $129,492 + Super and Leave Loading.

• Proactive, organized and detail‑oriented executive support.
• Strong written and verbal communication skills and advanced proficiency in Microsoft Office.
• Ability to manage multiple priorities, anticipate needs and work independently.

Responsibilities

• Act as a key point of contact for the Chief Executive, assess and prioritise requests, initiate action and escalate urgent or sensitive matters appropriately.
• Manage the Chief Executive’s complex diary and forward schedule, correspondence, records, travel and engagements to optimise the use of their time.
• Coordinate meeting logistics, agendas, papers and briefing notes, and monitor actions and follow‑up.
• Prepare, coordinate and review high‑level correspondence, submissions, briefing notes and other communications, ensuring accuracy, quality and confidentiality.
• Research, collate and coordinate information, reports and advice on complex policy and operational matters to support informed decision‑making.
• Liaise with senior executives, ministerial and departmental offices, and key internal and external stakeholders on behalf of the Chief Executive.
• Maintain and improve administrative practices, systems and records that support the effective operation of the Office of the Chief Executive.

About You

• Demonstrated experience supporting a senior executive across complex and sensitive matters in a fast‑paced environment.
• Strong organisational, planning and prioritisation skills, with the ability to manage competing deadlines and follow matters through to completion.
• Sound judgement, integrity and discretion when handling confidential information and responding to sensitive issues.
• Excellent written and verbal communication skills, including experience preparing clear, accurate and well‑structured executive correspondence and briefings.
• Ability to anticipate needs, work independently, remain composed and respond flexibly to changing priorities.
• Strong written and verbal communication skills, including experience preparing clear, accurate and well‑structured executive correspondence and briefings.
• Proficiency in Microsoft 365 (including Outlook, Teams, SharePoint, PowerPoint and Excel) and familiarity with approval systems.

Benefits

• Competitive base salary, superannuation and leave loading.
• Flexible working arrangements.
• Professional development and career growth opportunities.
• Inclusive workplace culture with support for diversity, equity and inclusion.

Application Deadline

Applications close at 11:59pm on Tuesday, 17 November 2026.