Executive Assistant - up to $100k + Super (Immediate Start)

seek.com.au; Sydney; On-site; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Immediate start

Temporary-to-permanent opportunity

Job summary

seek.com.au is seeking an experienced Executive Assistant to provide comprehensive support to the organisation's senior leaders in a busy executive office. This role offers an immediate start within a reputable not-for-profit health and research environment in Australia.

You will manage diaries, coordinate meetings, prepare reports and travel arrangements, while maintaining confidentiality and professionalism across all activities.

Qualifications

• Proven experience supporting senior executives in a corporate or non-profit setting.
• Exceptional organisational skills with ability to manage multiple priorities.
• Strong written and verbal communication.
• Advanced proficiency in MS Office (Outlook, Word, Excel and PowerPoint).
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and under pressure.

Responsibilities

• Provide high-level executive and administrative support to multiple senior executives.
• Manage complex diaries, meeting schedules, appointments and competing priorities.
• Coordinate executive meetings, including preparation of agendas, documentation and meeting minutes.
• Prepare professional correspondence, presentations, reports and confidential documentation.
• Coordinate travel arrangements, events and other executive commitments as required.
• Liaise confidently with internal and external stakeholders, maintaining a professional and responsive approach.
• Anticipate executive requirements, proactively resolve scheduling conflicts and ensure timely follow-through on key actions.
• Maintain a high degree of confidentiality, accuracy and professionalism across all activities.

Skills

Senior executive support

Diary management

Stakeholder liaison

MS Office proficiency

Confidentiality

Tools

Microsoft Office Suite

Calendar/Diary management tools

Job description

Executive Assistant - up to $100k + Super (Immediate Start)

We are a well-established, not-for-profit organisation operating within the health and research sector. With a strong commitment to improving community outcomes through research, innovation and collaboration, the organisation has developed a respected reputation for its work both in Australia and internationally.

An opportunity has arisen for an experienced and highly organised Executive Assistant to provide comprehensive support to the organisation's senior executive leadership team.

This is an engaging and varied position suited to a polished, proactive professional who enjoys working closely with senior stakeholders, managing competing priorities and ensuring the smooth operation of a busy executive office.

Offered initially on a temporary that will move to a permanent basis, the role presents an excellent opportunity to join a purpose-driven organisation. We are seeking someone who can commence immediately and make a meaningful contribution from the outset.

Key Responsibilities:

• Provide high-level executive and administrative support to multiple senior executives.
• Manage complex diaries, meeting schedules, appointments and competing priorities.
• Coordinate executive meetings, including preparation of agendas, documentation and meeting minutes.
• Prepare professional correspondence, presentations, reports and confidential documentation.
• Coordinate travel arrangements, events and other executive commitments as required.
• Liaise confidently with internal and external stakeholders, maintaining a professional and responsive approach.
• Anticipate executive requirements, proactively resolve scheduling conflicts and ensure timely follow-through on key actions.
• Maintain a high degree of confidentiality, accuracy and professionalism across all activities.

About the Opportunity:

We are a well-established, not-for-profit organisation operating within the health and research sector. With a strong commitment to improving community outcomes through research, innovation and collaboration, the organisation has developed a respected reputation for its work both in Australia and internationally.

An opportunity has arisen for an experienced and highly organised Executive Assistant to provide comprehensive support to the organisation's senior executive leadership team.

This is an engaging and varied position suited to a polished, proactive professional who enjoys working closely with senior stakeholders, managing competing priorities and ensuring the smooth operation of a busy executive office.

Offered initially on a temporary that will move to a permanent basis, the role presents an excellent opportunity to join a purpose-driven organisation. We are seeking someone who can commence immediately and make a meaningful contribution from the outset.

Key Responsibilities:

• Provide high-level executive and administrative support to multiple senior executives.
• Manage complex diaries, meeting schedules, appointments and competing priorities.
• Coordinate executive meetings, including preparation of agendas, documentation and meeting minutes.
• Prepare professional correspondence, presentations, reports and confidential documentation.
• Coordinate travel arrangements, events and other executive commitments as required.
• Liaise confidently with internal and external stakeholders, maintaining a professional and responsive approach.
• Anticipate executive requirements, proactively resolve scheduling conflicts and ensure timely follow-through on key actions.
• Maintain a high degree of confidentiality, accuracy and professionalism across all activities.

About You:

We are seeking a capable and experienced Executive Assistant who brings sound judgement, excellent communication skills and the confidence to work alongside senior business leaders.

Ideally, you will demonstrate:

• Proven experience supporting senior executives in a corporate or similarly structured business environment.
• Exceptional organisational skills, with the ability to manage multiple executives and shifting priorities.
• Strong written and verbal communication skills, with a polished and professional approach.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent attention to detail and the ability to prepare executive-level correspondence and documentation.
• A proactive, solutions-focused approach, with the initiative to anticipate needs rather than simply respond to requests.
• Strong interpersonal skills, discretion and confidence engaging with stakeholders at all levels.
• The ability to work independently, exercise sound judgement and deliver consistently under pressure.

What's on Offer

• Competitive remuneration of up to $100,000 per annum (salary equivalent).
• Immediate commencement for the successful candidate.
• Temporary-to-permanent opportunity offering longer-term career potential.
• Direct exposure to senior executives and organisational leadership.
• A varied and engaging role with meaningful responsibility and autonomy.
• The opportunity to contribute to a respected, purpose-driven not-for-profit organisation.

If you are an experienced Executive Assistant who enjoys working with senior leadership and can bring professionalism, efficiency and initiative to a busy executive environment, we would welcome your application.

Immediate availability will be highly regarded.