Executive Assistant

Talent; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Onsite in Redfern

Job summary

Talent is seeking an experienced Executive Assistant to support three GMs within the Community, Sustainability and Stakeholder Engagement function. You will manage complex diaries, coordinate travel and events, and prepare key documents while maintaining discretion with sensitive information.

Based in Redfern with 3-5 days onsite required, the role requires start within two weeks and no travel. Pre-employment background checks are required to join the team.

Qualifications

• Proven EA experience supporting senior leaders in a complex, fast-paced organisation.
• Excellent written and verbal communication, with a direct, firm and concise approach.
• Strong organisation skills and confidence managing conflicting priorities.
• Ability to work independently, anticipate needs and exercise discretion.

Responsibilities

• Manage complex diaries, calendars and meeting arrangements across three senior leaders.
• Coordinate executive travel, events and meeting logistics.
• Prepare correspondence, presentations, reports, agendas and minutes.
• Liaise professionally with internal stakeholders and external partners.
• Process invoices, purchase orders and expense reconciliations.
• Manage confidential information, team communications and follow-up actions.

Skills

Executive support

Diary management

Stakeholder coordination

Travel planning

Communication

Discretion

Independent work

Tools

SAP

SharePoint

Job description

Our client:

Our client is a leading national organisation connecting communities and businesses across Australia. They are seeking an experienced Executive Assistant to support three GMs within their Community, Sustainability and Stakeholder Engagement function.

The role:

Provide proactive executive support across busy schedules, competing priorities and stakeholder requests. You’ll work closely with senior leaders and external partners, using sound judgement and clear, confident communication to keep day-to-day activities running smoothly.

Key responsibilities:

Manage complex diaries, calendars and meeting arrangements across three senior leaders.

Coordinate executive travel, events and meeting logistics.

Prepare correspondence, presentations, reports, agendas and minutes.

Liaise professionally with internal stakeholders and external partners.

Process invoices, purchase orders and expense reconciliations.

Manage confidential information, team communications and follow-up actions.

Skills and experience:

Proven EA experience supporting senior leaders in a complex, fast-paced organisation.

Excellent written and verbal communication, with a direct, firm and concise approach.

Strong organisation skills and confidence managing conflicting priorities.

Ability to work independently, anticipate needs and exercise discretion.

Proficiency in Microsoft Office; SharePoint and SAP experience would be advantageous.

Benefits and additional information:

Based in Redfern, with 3-5 days onsite required.

No travel required of the Executive Assistant.

Must be available to start within the next two weeks.

Scheduled Christmas shutdown from 21 December 2026 to 15 January 2027, during which leave will be required.

One virtual interview with a GM and the Executive Manager.

Pre-employment police, background, drug, alcohol and medical checks are required.