Executive Assistant

Transport for NSW; Sydney; Hybrid; AUD 100,000 - 110,000; Full time

Job summary

Transport for NSW is seeking an Administrative Assistant/Executive Assistant to support a Senior Executive. The role focuses on diary and inbox management, coordinating meetings and events, and preparing high-quality documentation.

The role requires proactive professional conduct, strong communication, and the ability to manage confidential information within a complex public sector environment. The position is based in Sydney, NSW at 231 Elizabeth Street, with a regular 3-day-a-week office

Qualifications

• Experience providing executive support in a complex environment.
• Ability to forecast and mitigate issues.
• Autonomous, proactive mindset with continuous improvement.
• Experience assisting procurement activities within a team.
• Strong written and verbal communication skills with corporate protocols.

Responsibilities

• Manage diary and inbox; coordinate meetings and events.
• Prepare correspondence, briefs, presentations and reports.
• Support communication across internal and external stakeholders; maintain relationships.
• Anticipate needs, manage changing priorities and ensure follow-through.
• Be part of the team rhythm; support delivery of priorities and customer-focused outcomes.
• Role based at 231 Elizabeth Street with a 3-day office pattern.

Skills

Executive support

Diary management

Stakeholder coordination

Procurement experience

Written & verbal communication

Job description

Job category:Administration & Office Support

Job location: Sydney, NSW, AU, 2000

Job reference number:111870

Employment type:Permanent Full-Time

Salary range:$100123.0-$110138.0

You’re open to a change of direction and a new challenge.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you’ll:

Working within a fast-paced and highly visible environment, you’ll play a critical role in enabling the Senior Executive to operate effectively by managing competing priorities, coordinating complex schedules, preparing high-quality documentation and ensuring seamless day-to-day operations.

You’ll be responsible for diary and inbox management, coordinating meetings and events, preparing correspondence, briefs, presentations and reports, and ensuring information is organised and accessible. Acting as a trusted liaison, you’ll support communication across a wide network of internal and external stakeholders and help maintain strong relationships across the business.

You’ll use sound judgement, discretion and initiative to anticipate needs, manage changing priorities and ensure actions are followed through. Your ability to stay organised, think ahead and maintain exceptional attention to detail will be key to supporting the delivery of strategic priorities and customer-focused outcomes across the division.

This role works within the team's established rhythm, is based at 231 Elizabeth Street and contributes to collaborative outcomes across the branch with a regular work pattern of 3 days a week in the office.

For more information on this position and business unit, view the role description and information pack.

About you

Your demonstrated knowledge and experience lending executive support and administrative functions formed across roles you in complex matrix styled organisations will see you excel in this role.

You will be a pro-active thinker who can forecast and mitigate issues in a timely manner to ensure the efficient and effective operation of the business unit.

In addition, you:

• Are a proactive professional with demonstrated experience in providing executive support and coordinating business operations—ideally within the public sector.
• Anticipate needs, mitigate risks, and keep things moving, even in complex or sensitive environments
• Have experience in operating autonomously and have a continuous improvement mindset.
• Possess prior experience in assisting the team with various procurement activities
• Possess excellent written and verbal communication skills, with a strong grasp of corporate protocols.
• Are comfortable managing confidential information, balancing competing priorities, and working independently while remaining responsive to team needs.
• Enjoy working collaboratively and can influence and coordinate across multiple stakeholders.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

Flexible work optionsmay be available. Learn more viaFlexible work options and policy

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