Senior Ea, Asset Management (6-Month Contract)

Everi Pty; Sydney; Hybrid; AUD 62,000 - 90,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Everi Pty is seeking an experienced Executive Assistant to support two senior leaders in a fast-paced, high-growth technology environment. The role is Sydney-based with hybrid work, initially a 4-month contract, and open to Working Holiday Visas.

You will act as a trusted partner to senior leadership, managing calendars, coordinating meetings, travel and key projects while maintaining discretion and professionalism.

Qualifications

• 3+ years in an Executive Assistant/Personal Assistant role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.

Responsibilities

• Executive & Calendar Management: manage busy calendars, prioritise commitments and resolve conflicts.
• Meeting Coordination: organise leadership meetings, briefings and follow-ups with agendas and materials.
• Travel Management: coordinate domestic and international travel, flights, accommodation and itineraries.
• Project & Event Support: assist with leadership offsites, team events and cross-functional projects.
• Stakeholder Engagement: act as a liaison across internal and external stakeholders.
• Executive Administration: inbox management, expense reporting, documentation and confidential communications.
• Process Improvement: identify opportunities to improve executive workflows and efficiency.

Skills

Calendar management

Travel support

Meeting coordination

Stakeholder management

Executive support

Discretion

Education

Diploma in Business

Tools

Google Workspace

Slack

Zoom

Job description

Executive Assistant

Posted today

Job Description

Executive Assistant

Location: Sydney, Hybrid
Employment Type: Initial 4-month contract

Open to Working Holiday Visas

We’re partnering with a leading global technology organisation to find an experienced Executive Assistant to support two senior leaders within a fast‑paced, high‑growth environment.

This is a great opportunity for an EA who enjoys working beyond traditional administrative support. You'll act as a trusted partner to senior leadership, helping manage competing priorities, drive organisational efficiency and ensure the smooth running of executive operations.

You'll work closely with a range of internal and external stakeholders, requiring a high level of professionalism, discretion, initiative and strong communication skills.

The Role

Working closely with two senior executives, your responsibilities will include:

• Executive & Calendar Management: Managing busy and ever‑changing calendars, prioritising commitments and proactively resolving scheduling conflicts.
• Meeting Coordination: Organising leadership meetings, client engagements and executive briefings, including preparing agendas, presentations and meeting follow‑ups.
• Travel Management: Coordinating domestic and international travel, including flights, accommodation, itineraries and associated logistics.
• Project & Event Support: Supporting strategic initiatives, leadership offsites, team events and cross‑functional projects, managing logistics and key deliverables.
• Stakeholder Engagement: Acting as a key point of contact for internal and external stakeholders, building relationships across all levels of the business.
• Executive Administration: Supporting inbox management, expense reporting, documentation and confidential communications.
• Process Improvement: Identifying opportunities to improve executive workflows, implement efficiencies and enhance the overall effectiveness of the leadership team.

About You

We're looking for someone who is proactive, highly organised and comfortable operating in a fast-paced environment.

You'll ideally bring:

• 3+ years' experience in an Executive Assistant, Personal Assistant or similar administrative support role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organisational skills, with the ability to manage competing priorities.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.
• A proactive approach, with the ability to anticipate needs and work independently.
• Confidence using Google Workspace, Slack, Zoom and other collaboration tools.
• The ability to adapt quickly and remain calm in a changing environment.

What's in it for you?

• Opportunity to support senior leadership within a globally recognised technology organisation.
• A varied role that goes beyond traditional executive administration.
• Exposure to strategic business initiatives and senior stakeholder engagement.
• A collaborative and high-performing environment where initiative and ideas are encouraged.
• The opportunity to make a genuine impact on executive effectiveness and business operations.

Senior Executive Assistant | 4‑Month Contract | Sydney CBD Onsite

An exciting opportunity has become available for an experienced Senior Executive Assistant to support two senior leaders within a high-growth technology organisation. This role is ideal for a proactive and highly organised professional who thrives in a fast-paced environment and enjoys partnering closely with executive leadership. As a trusted advisor and strategic partner, you will play a critical role in managing executive priorities, coordinating stakeholder engagement, and ensuring seamless day‑to‑day operations.

Executive Support & Calendar Management

• Manage complex executive calendars across multiple priorities and time zones.
• Coordinate meetings, leadership forums, planning sessions, and business reviews.
• Anticipate scheduling conflicts and proactively implement solutions.
• Prepare executives with agendas, briefing materials, and relevant documentation.

Meeting Coordination & Communications

• Coordinate internal and external meetings with senior stakeholders.
• Prepare presentations, agendas, action logs, and executive summaries.
• Capture meeting outcomes and follow up on actions.

Travel & Logistics

• Manage complex domestic and international travel arrangements.
• Coordinate visas, accommodation, transport, and travel itineraries.
• Ensure executives remain productive while travelling across time zones.

Project & Event Support

• Support executive projects and strategic initiatives.
• Coordinate team events, offsites, planning workshops, and leadership meetings.
• Manage event logistics including venue sourcing and supplier coordination.

Stakeholder Management

• Act as a key liaison between executives and internal/external stakeholders.
• Build strong relationships across leadership teams and broader business functions.
• Manage communications with professionalism, discretion, and confidentiality.

Office & Operational Support

• Assist with inbox management and prioritisation.
• Process expenses, reimbursements, and invoices.
• Maintain documentation and confidential records.

About the role

We’re looking for an experienced Executive Assistant to provide high quality administrative and coordination support to two members of our Executive Leadership team, helping them manage competing priorities and operate effectively across the business.

What you will support divisions driving:

• Future energy strategy, future grid technology, asset planning and performance, and engineering design.
• Technology, digital, cyber security and operational technology functions.

This is a busy and trusted role where discretion, organisation, judgement and forward planning are essential, as well as the ability to deal with changing priorities. You’ll manage complex diaries and competing priorities, coordinate meetings and executive documentation, and ensure the Executives have the information and materials they need to meet their commitments.

You’ll work closely with our other Executive Assistants, senior leaders, Board and other external stakeholders, acting as an important link across the organisation and ensuring the Executive is well prepared and informed.

From coordinating executive meetings and helping our executives to manage complex priorities to preparing high-quality papers, presentations and communications, you’ll play an important role in keeping our Executives and their Divisions operating effectively.

In this role, you will:

• Provide confidential, executive, administrative and project support to two Executive Team Members.
• Proactively manage complex diaries, appointments, commitments and competing priorities.
• Monitor incoming requests and correspondence, draw urgent or important matters to the Executives’ attention, and coordinate the information required for timely follow‑up.
• Build strong relationships across the business, including Executive Assistant and administrative support network, contributing to a collaborative, connected and high‑performing team culture.
• Coordinate and support internal and external meetings, communications, presentations, minutes, agreed actions, Executive papers and Board materials.
• Coordinate, compile, format and quality‑check executive papers, presentations, correspondence, agendas and minutes.
• Optimise Executive time by proactively managing priorities, commitments, schedules and competing deadlines.
• Anticipate upcoming requirements and ensure meeting papers, briefings and other materials are prepared in advance so Executives are appropriately prepared.
• Maintain effective administrative systems for tracking correspondence, actions, approvals, deadlines and divisional commitments.
• Coordinate domestic and international travel arrangements for the Executives and other team members as required.
• Support divisional administrative activities across areas including procurement, accounts and governance, ensuring documentation is complete and accurate before approval.

About you

You’re an organised, collaborative and proactive Executive Assistant who is comfortable operating in a fast‑paced, senior environment with multiple stakeholders. You can confidently manage changing priorities and sensitive information while maintaining attention to detail and producing consistently high‑quality work.

You’ll bring:

• A Diploma in Business or equivalent relevant experience.
• Demonstrated experience providing high-level executive or senior administrative support.
• Strong planning, organisation and prioritisation skills, with the ability to manage high volumes of work and critical deadlines.
• Excellent written and verbal communication skills, including the ability to prepare polished executive correspondence, papers, presentations and minutes.
• Sound judgement and a strong commitment to confidentiality when working with sensitive or commercially important information.
• The ability to anticipate requirements, take initiative and work effectively with limited supervision.
• Strong stakeholder management skills and the confidence to work with executives, Board members, senior leaders and internal and external stakeholders.
• A genuine, warm and team-oriented approach, with the ability to build strong relationships, work constructively with others and contribute positively to the team environment.
• Demonstrated ability to build trusted relationships, foster camaraderie and contribute positively to team culture.
• Strong attention to detail and a consistent focus on quality and follow-through.

Applications close - 15 November 2026