Personal Assistant

Aland; Parramatta; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Generous leave entitlements

Professional development

Health and wellbeing initiatives

Employee discounts

Job summary

ALAND is seeking an enthusiastic Personal Assistant to join our team and play a key role in managing the diaries of two Senior Executives. This role requires a confident professional who can seamlessly manage a diverse range of responsibilities, including executive support and day-to-day operational administration.

Acting as a trusted advisor and first point of contact, the Personal Assistant will play a critical role in ensuring the smooth running of both business and personal affairs.

Qualifications

• Experience supporting high-level executives.
• Excellent written and verbal communication.
• Strong attention to detail.
• Ability to handle confidential information.
• Proactive and resourceful.
• Ability to manage calendars and meetings.

Responsibilities

• Manage complex calendars, diary entries, and appointments.
• Filter and prioritise emails and other communications.
• Prepare and draft correspondence, reports, meeting minutes, presentations, and tender submissions.
• Organise and coordinate internal and external meetings, including agendas, minutes, and action tracking.
• Handle expense claims, billing, and invoicing.
• Provide personal assistance on travel, property, family appointments, and confidential matters.
• Maintain records, organise files and ensure easy access to important documents and information.
• Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters.
• Handle confidential and sensitive information with discretion and integrity.

Skills

Calendar management

Email management

Communication

Discretion

Time management

Gatekeeping

Event coordination

Stakeholder management

Job description

ALAND is currently seeking an enthusiastic and driven Personal Assistant to join our team and play a key role in managing the diaries of two Senior Executives.

This role requires a confident professional who can seamlessly manage a diverse range of responsibilities, including executive support and day-to-day operational administration.

Acting as a trusted advisor and first point of contact, the Personal Assistant will play a critical role in ensuring the smooth running of both business and personal affairs. The ideal candidate will demonstrate discretion, foresight, and initiative—effectively acting as a gatekeeper, anticipating requirements, and enabling the Executives to operate at their highest level of impact.

Key Responsibilities

• Manage complex calendars, diary entries, and appointments.
• Filter and prioritise emails and other communications.
• Prepare and draft correspondence, reports, meeting minutes, presentations, and tender submissions.
• Organise and coordinate internal and external meetings, including agendas, minutes, and action tracking.
• Handle expense claims, billing, and invoicing.
• Provide personal assistance on travel, property, family appointments, and confidential matters.
• Maintain records, organise files and ensure easy access to important documents and information.
• Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters.
• Handle confidential and sensitive information with discretion and integrity.

About You

• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to build trusted relationships across multiple stakeholder groups.
• Comfortable working independently and exercising sound judgment.
• Ability to handle sensitive and confidential information with discretion.
• Proactive and resourceful – anticipates needs and takes initiative.
• Event and meeting management experience.

What we offer

At ALAND, we are committed to providing a supportive and fulfilling work environment for our employees. We offer a competitive salary, generous leave entitlements, and opportunities for professional development and career advancement. You will also have access to a range of health and wellbeing initiatives, as well as discounts on ALAND products and services.

About us

ALAND is a leading construction and development company with a strong reputation for delivering high-quality projects across a range of sectors, including residential, commercial and infrastructure. Our commitment to innovation, sustainability and safety has made us a trusted partner for clients and communities across Australia.